Administrative Coordinator or Senior

Intermountain Health; Las Vegas (NV); On-site; USD 34,000 - 52,000; Full time

Job summary

Intermountain Health is seeking an Administrative Coordinator in Las Vegas to support calendar management, data organization, correspondence, and travel/expense tasks for a designated leader or area.

The role is a temporary assignment lasting approximately three months, with responsibilities including meeting management, liaison work with internal and external stakeholders, and providing technical support for remote meetings and presentations.

Qualifications

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Responsibilities

• Coordinate with leader(s) and stakeholders
• Lead special projects and support teams within department or service line
• Provide technical support including remote meeting management and multimedia needs
• Assist leaders with day-to-day operations and routine administrative duties

Skills

Department Management

Calendar Management

Schedule Management

Travel and Expense Management

Scheduling

Meeting Management

Organizational Abilities

Answering Telephones

People Management

Office Administration

Organizing

Job description

The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

This is a temporary position expected to last approximately three (3) months. Employment in this role is intended for a limited duration and is not a permanent position.

Essential Functions

• The Administrative Coordinator works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.
• Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives. Work is generally focused within a department or local service line.
• The Administrative Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support.
• May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Administrative Coordinator Senior pay range 24.60 - 37.46

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Experience in an office setting supporting a leader or department
• Experience working in a healthcare setting
• Experience with spreadsheets and presentation software
• Customer service experience
• Travel/expense management

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location: Nevada Central Office

Work City: Las Vegas

Work State: Nevada

Scheduled Weekly Hours: 40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$22.39 - $34.06

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.