Administrative Coordinator: Office Ops & Projects

State of Arkansas; Northern (KY); Hybrid; USD 43,000 - 64,000; Full time

Job summary

The Arkansas Department of Parks, Heritage and Tourism is seeking an Administrative Coordinator to join the administrative team. This role provides higher-level coordination of office functions, supports leadership, and ensures efficient daily operations within a state government department.

The position requires a proactive approach to problem-solving, project management, and cross-department collaboration to enhance communication and operational efficiency.

Qualifications

• High school diploma or equivalent; 1 year admin experience.
• Strong organizational and communication skills.
• Proficiency with Word, Excel, PowerPoint, and Outlook.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Oversee the daily operations of the office, ensuring efficient management.
• Monitor office supplies and inventory.
• Ensure office equipment functions; arrange repairs as needed.
• Coordinate scheduling for senior staff, meetings, and travel.
• Prioritize appointments and inform participants of details.
• Maintain records for physical and digital files with proper compliance.
• Organize filing systems for confidential information per state laws.
• Assist in evaluating administrative processes and propose improvements.
• Collaborate with leadership to design and implement changes to enhance performance.
• Manage internal communications and distribute memos and notices efficiently.

Skills

Communication

Time management

Multitasking

Problem-solving

Team collaboration

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Arkansas Department of Parks, Heritage and Tourism is seeking an Administrative Coordinator to join the administrative team. This role provides higher-level coordination of office functions, supports leadership, and ensures efficient daily operations within a state government department.

The position requires a proactive approach to problem-solving, project management, and cross-department collaboration to enhance communication and operational efficiency.