Executive Assistant to Secretary - Ops & Communications

Talentify; Little Rock (AR); On-site; USD 57,000 - 85,000; Full time

Job summary

The Executive Assistant to the Secretary at the Arkansas Department of Parks, Heritage and Tourism serves as the operational hub of the office. This role manages day-to-day operations, coordinates initiatives across divisions, tracks key projects and deadlines, and provides direct support to the Secretary and executive leadership team.

Responsibilities include scheduling, preparing executive materials, travel arrangements, and managing communications.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency in drafting clear emails, reports, memos, and other professional documents.
• Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Manage and coordinate calendars of senior leadership and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft and proofread correspondence, memos, emails, and reports for executives.
• Greet visitors and manage inquiries from internal and external stakeholders.

Skills

Communication skills

Microsoft Office Suite

Scheduling & travel coordination

Confidential information handling

Tools

Outlook

Excel

Word

PowerPoint

Job description

The Executive Assistant to the Secretary at the Arkansas Department of Parks, Heritage and Tourism serves as the operational hub of the office. This role manages day-to-day operations, coordinates initiatives across divisions, tracks key projects and deadlines, and provides direct support to the Secretary and executive leadership team.

Responsibilities include scheduling, preparing executive materials, travel arrangements, and managing communications.