Administrative Coordinator: Office Ops & Events

The Johns Hopkins University; Baltimore (MD); On-site; USD 39,000 - 72,000; Full time

Job summary

The Johns Hopkins University is seeking an Administrative Coordinator to provide essential administrative support and office management for a busy department in the School of Medicine. The role requires strong collaboration and coordination with colleagues to keep daily operations running smoothly.

You will manage calendars and meetings, prepare materials, assist with events, handle basic financial tasks, and help streamline processes to improve efficiency.

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience per the institution's formula.
• Proficiency with Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage calendars, plan and schedule meetings, and coordinate logistics.
• Prepare meeting materials and provide staff support for meetings; record minutes and follow up on actions.
• Coordinate general office services including payroll, purchasing, records control, and office moves.
• Liaise with internal and external service providers as needed.
• Identify and resolve administrative problems; analyze practices and procedures.
• Develop and compile reports; assist with presentations and event planning.
• Perform non-routine and confidential administrative functions; coordinate student/temporary staff work.
• Assist with basic financial tasks such as expense reports, invoices, and reimbursements.

Skills

Collaboration

Coordination

Office support

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

The Johns Hopkins University is seeking an Administrative Coordinator to provide essential administrative support and office management for a busy department in the School of Medicine. The role requires strong collaboration and coordination with colleagues to keep daily operations running smoothly.

You will manage calendars and meetings, prepare materials, assist with events, handle basic financial tasks, and help streamline processes to improve efficiency.