Administrative Operations Coordinator

AVI-SPL; Tampa (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

AVI-SPL is seeking an organized Administrative Assistant to support regional leadership with diverse office duties. Responsibilities include processing orders, updating charts, managing calendars, and fielding calls and inquiries.

The role requires strong Excel/Outlook skills, detail orientation, and the ability to work across departments in a dynamic office environment. Prior experience in construction or multi-site settings is a plus.

Qualifications

• Minimum high school diploma or equivalent.
• 2-4 years’ experience as an Assistant or in a similar secretarial position; preferably in construction.
• Experience in a global and/or complex matrix business environment is desirable.

Responsibilities

• Support Office Location Leadership with various administrative tasks.
• Review, format and finalize reports and presentations for regional quarterly business reviews.
• Facilitate support functions within sales, operations, and regional leadership.
• Act as the point of contact between regional leadership and clients.
• Take messages and route correspondence; manage calendars and meetings.
• Make travel arrangements; update organizational charts; enter sales orders and change orders.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Excel

Attention to detail

Data entry

Phone etiquette

Education

High school diploma or equivalent

2-4 years experience as an Assistant

Tools

Microsoft Office

MS Access

Visio

Adobe Acrobat

Microsoft Project

Outlook

Job description

AVI-SPL is seeking an organized Administrative Assistant to support regional leadership with diverse office duties. Responsibilities include processing orders, updating charts, managing calendars, and fielding calls and inquiries.

The role requires strong Excel/Outlook skills, detail orientation, and the ability to work across departments in a dynamic office environment. Prior experience in construction or multi-site settings is a plus.