Administrative Coordinator — Office & Field

Harris Companies; Brook Park (OH); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

401K with company match

Vacation time, sick time, and paid HOL

Paid Parental leave

Short-Term Incentive Plan

Job summary

Harris Companies is hiring an Administrative Assistant to help manage day-to-day operations for office and field teams. You will handle tasks from purchasing and onboarding to reporting, document control, and maintaining critical company records.

You will collaborate with managers, employees, subcontractors, and other departments to ensure accurate information handling and timely administrative support across the organization.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• 2+ years of administrative or office support experience preferred.
• Strong Microsoft Office skills and comfortable working with spreadsheets and data.
• Clear, professional written and verbal communication skills.
• Strong organization and time management skills.
• Ability to manage multiple priorities and follow through on time sensitive tasks.
• Comfortable working with confidential information and sensitive documents.
• Ability to communicate effectively with employees, field personnel, subcontractors, and other stakeholders.
• Notary Public certification is preferred.

Responsibilities

• Coordinate purchase order requests from field employees and track them through completion.
• Support employee onboarding by reviewing new hire paperwork, coordinating with General Contractors, and ensuring required documents are completed and submitted.
• Maintain vehicle, rental equipment, and other company records while tracking important dates, expirations, and renewals.
• Support subcontractor compliance by maintaining insurance certificates, tracking policy renewals, and helping ensure required documentation is in place before work begins.
• Compile weekly reports, maintain files and document control, order office supplies, and support other administrative needs across the team.

Skills

Office administration

Microsoft Office

Communication

Organization

Education

High school diploma or equivalent

Associate degree preferred

Job description

Harris Companies is hiring an Administrative Assistant to help manage day-to-day operations for office and field teams. You will handle tasks from purchasing and onboarding to reporting, document control, and maintaining critical company records.

You will collaborate with managers, employees, subcontractors, and other departments to ensure accurate information handling and timely administrative support across the organization.