Administrative Coordinator: Military & Personnel Support

Bristol Bay Services; Hampton (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Bristol Bay Services seeks an experienced administrative and personnel support specialist to join the Joint Base Langley-Eustis, VA team. You will support squadron front office leadership, prepare minutes, reports, and correspondence, and help manage electronic files and calendars.

The role requires three years of relevant experience, proficiency in MS Office, and the ability to coordinate across leadership levels.

Qualifications

• Minimum three (3) years of administrative and personnel support experience.
• Experience preparing professional correspondence, reports, presentations, spreadsheets, and other administrative documentation.
• Experience supporting personnel actions, organizational programs, records, schedules, and office procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize and maintain electronic records, trackers, suspense items, and administrative files.
• Strong written/verbal communication and organizational skills with the ability to manage multiple priorities and coordinate across leadership.
• Must be able to complete required background and security screening.
• High school diploma/GED or equivalent and 3+ years of relevant administrative experience.

Responsibilities

• Provide administrative and personnel support to squadron front office leadership and staff.
• Prepare meeting minutes, reports, presentations, spreadsheets, and other administrative materials.
• Maintain electronic files, SharePoint content, records, trackers, and calendars.
• Support onboarding and offboarding of military and civilian personnel, including sponsorship and training.
• Monitor personnel, manpower, training, readiness, and provide status updates to leadership.
• Support squadron programs including training, security, readiness/deployment, and timekeeping.
• Support organizational procedures and internal controls.
• Coordinate as primary or alternate for assigned programs.
• Provide administrative guidance with professionalism and diplomacy.

Skills

MS Office suite

Administrative support

Communication skills

Organizational skills

Cross-level coordination

Education

High school diploma/GED

Associate degree (desired)

Tools

MILPDS

MyFSS

Job description

Bristol Bay Services seeks an experienced administrative and personnel support specialist to join the Joint Base Langley-Eustis, VA team. You will support squadron front office leadership, prepare minutes, reports, and correspondence, and help manage electronic files and calendars.

The role requires three years of relevant experience, proficiency in MS Office, and the ability to coordinate across leadership levels.