Administrative Assistant

Bristol Bay Services; Hampton (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Bristol Bay Services seeks an experienced administrative and personnel support specialist to join the Joint Base Langley-Eustis, VA team. You will support squadron front office leadership, prepare minutes, reports, and correspondence, and help manage electronic files and calendars.

The role requires three years of relevant experience, proficiency in MS Office, and the ability to coordinate across leadership levels.

Qualifications

• Minimum three (3) years of administrative and personnel support experience.
• Experience preparing professional correspondence, reports, presentations, spreadsheets, and other administrative documentation.
• Experience supporting personnel actions, organizational programs, records, schedules, and office procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize and maintain electronic records, trackers, suspense items, and administrative files.
• Strong written/verbal communication and organizational skills with the ability to manage multiple priorities and coordinate across leadership.
• Must be able to complete required background and security screening.
• High school diploma/GED or equivalent and 3+ years of relevant administrative experience.

Responsibilities

• Provide administrative and personnel support to squadron front office leadership and staff.
• Prepare meeting minutes, reports, presentations, spreadsheets, and other administrative materials.
• Maintain electronic files, SharePoint content, records, trackers, and calendars.
• Support onboarding and offboarding of military and civilian personnel, including sponsorship and training.
• Monitor personnel, manpower, training, readiness, and provide status updates to leadership.
• Support squadron programs including training, security, readiness/deployment, and timekeeping.
• Support organizational procedures and internal controls.
• Coordinate as primary or alternate for assigned programs.
• Provide administrative guidance with professionalism and diplomacy.

Skills

MS Office suite

Administrative support

Communication skills

Organizational skills

Cross-level coordination

Education

High school diploma/GED

Associate degree (desired)

Tools

MILPDS

MyFSS

Job description

What You’ll Do:

• Provide administrative and personnel support to squadron front office leadership and staff.
• Prepare meeting minutes, correspondence, reports, presentations, spreadsheets, Word documents, and other administrative materials.
• Maintain electronic files, SharePoint content, records, trackers, suspense items, calendars, schedules, and conference room requirements.
• Support onboarding and offboarding of military and civilian personnel, including sponsorship, orientation, and initial training.
• Monitor personnel, manpower, training, readiness, and administrative actions and provide status updates to leadership.
• Support assigned squadron programs, including administrative training, security, readiness/deployment, supply, civilian timekeeping, Government Purchase Card, and equipment accounts.
• Support organizational operating instructions, regulations, administrative procedures, and internal control requirements.
• Serve as a primary or alternate coordinator for assigned administrative, training, security, readiness, and deployment programs.
• Provide administrative guidance and coordinate with leadership and mission partners with professionalism, tact, and diplomacy.

What You Bring:

Required:

• Minimum three (3) years of experience performing administrative and personnel support functions comparable to those required by the PWS.
• Experience preparing professional correspondence, reports, presentations, spreadsheets, and other administrative documentation.
• Experience supporting personnel actions, organizational programs, records, schedules, and office procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize and maintain electronic records, trackers, suspense items, and administrative files.
• Strong written/verbal communication and organizational skills, with the ability to manage multiple priorities and coordinate across levels of leadership.
• Must be able to successfully complete required background and security screening.
• High school diploma/GED or equivalent and a minimum of three (3) years of relevant administrative and personnel support experience required.

Preferred:

• Familiarity or experience with MILPDS and MyFSS.
• Previous administrative or personnel support experience within a military, Department of Defense, or similar Government environment.
• Associate degree from an accredited institution with a minimum of one (1) year of relevant administrative and personnel support experience desired.

The position is located at Joint Base Langley-Eustis (JBLE), VA. Normal duty hours are Monday through Friday, 7:30 a.m. to 4:30 p.m. ET. Excludes federal holidays.

All offers are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws.

What We Offer:

SSE offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.

SpecPro Sustainment and Environmental, LLC is an environmental and facility services firm headquartered in San Antonio, TX. We are a subsidiary of Bristol Bay Native Corporation (BBNC).

SSE is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.