Administrative Coordinator I — Programs & Events Support

Washington University; St. Louis (MO); On-site; USD 26,000 - 41,000; Full time

Job summary

Washington University in St. Louis seeks an Administrative Assistant to provide general office support, coordinate programs, and assist with budgeting and data entry in Workday. The role involves advising students and faculty, maintaining course listings, and handling event logistics.

The position requires a high school diploma (Bachelor's preferred) and at least two years of administrative experience. On-site in St. Louis, MO, with standard office hours and travel as needed.

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience: Administrative (2 Years)
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.

Responsibilities

• Coordinate daily tasks to ensure functioning of administrative office.
• Assist in development/coordination of programs/projects.
• Enter and monitor budgets and payroll information in Workday; process accounts payable and purchasing; may approve financial documents.
• Provide advising to students and faculty; update student registration in databases.
• Assist with new course listings and student advising reporting processes.
• Plan logistics and provide administrative support for program courses, meetings, and events including vendor negotiation and budgeting.
• Manage and update department communications and websites.
• Provide general administrative support including scheduling appointments, meetings and travel.

Skills

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Office Procedures

Organizing

Software Program

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Job description

Washington University in St. Louis seeks an Administrative Assistant to provide general office support, coordinate programs, and assist with budgeting and data entry in Workday. The role involves advising students and faculty, maintaining course listings, and handling event logistics.

The position requires a high school diploma (Bachelor's preferred) and at least two years of administrative experience. On-site in St. Louis, MO, with standard office hours and travel as needed.