Administrative Operations Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit benefits

Tuition/retirement support

Job summary

Washington University in St. Louis is seeking an administrative coordinator to support office functions, schedules, and specialized duties with minimal supervision.

The role involves welcoming visitors, coordinating calendars, maintaining policies and regulatory records, and addressing vendor-related AV and equipment issues. The position requires a high school diploma or equivalent and about 3 years of relevant work experience.

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: 3 years relevant experience.
• Skills: Computer literacy and MS Office applications.

Responsibilities

• Welcomes visitors and assists with visitor questions and needs.
• Coordinates staff services, interoffice activities, schedules, calendars and related administrative needs.
• Maintains departmental policies and records; handles regulatory reports and notifications.
• Assists with telephone, copier, and AV problems with vendors.
• Coordinates ordering and distribution of supplies; troubleshoots material issues.
• Monitors building maintenance; places work orders and coordinates with housekeeping.
• Maintains public areas; keeps kitchen, workroom and conference rooms stocked and orderly.
• Handles parking vouchers for visitors.
• Performs other duties as assigned.

Skills

Computer Literacy

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Payroll Systems

Supervision

Workday Software

Education

High school diploma or equivalent

Job description

Washington University in St. Louis is seeking an administrative coordinator to support office functions, schedules, and specialized duties with minimal supervision.

The role involves welcoming visitors, coordinating calendars, maintaining policies and regulatory records, and addressing vendor-related AV and equipment issues. The position requires a high school diploma or equivalent and about 3 years of relevant work experience.