Program & Administrative Coordinator — Projects & Operations

Washington University in St. Louis; Ann Arbor (MI); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation and sick time

Health insurance

Metro U-Pass

Retirement plan (403(b))

Tuition assistance

Job summary

Washington University in St. Louis seeks an administrative program support professional to assist in department operations. You will coordinate complex projects, manage calendars, budgets, procurement, and communications, and serve as a liaison with faculty and staff.

The role requires strong organizational skills, discretion with confidential information, and proficiency with Microsoft Office and office procedures. Bachelor’s degree preferred, HS diploma required, and 40-hour workweek.

Qualifications

• Education: High school diploma or equivalent; preferred Bachelor’s degree.
• Experience: Administration and office support background.
• Proficiency with Microsoft Office and office procedures.

Responsibilities

• Provide program/project support for research, administrative and academic activities.
• Coordinate and provide oversight for complex projects.
• Manage or coordinate departmental activities, e.g. personnel and payroll records, purchasing functions, etc.
• Ensure inquiries are addressed and resolved.
• Draft letters, emails and other communications; handle confidential information.
• Plan and coordinate meetings and events; negotiate with vendors; manage event budget.
• Oversee accounts payable, purchasing, budgeting and related data entry.
• May coordinate proposals/grants; monitor grant spending.

Skills

Administrative Support

Computer Applications

Interact with All Levels of Management

Interpersonal Communication

Microsoft Office

Office Organization

Office Procedures

Teamwork

Working Independently

Education

Bachelor’s degree

High school diploma

Job description

Washington University in St. Louis seeks an administrative program support professional to assist in department operations. You will coordinate complex projects, manage calendars, budgets, procurement, and communications, and serve as a liaison with faculty and staff.

The role requires strong organizational skills, discretion with confidential information, and proficiency with Microsoft Office and office procedures. Bachelor’s degree preferred, HS diploma required, and 40-hour workweek.