Administrative Coordinator I

Texas A&M University; College Station (TX); On-site; USD 30,000 - 36,000; Part time

Job summary

Texas A&M University is seeking an Administrative Coordinator I in College Station, TX. The role supports the Institute for a Disaster Resilient Texas with calendar management, travel planning, events, and basic invoicing. You will assist executive staff and teams, coordinate meetings, and ensure adherence to office procedures.

The position emphasizes reliability, organization, and strong communication. It is a temporary, part-time role with hourly pay and occasional travel requirements.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Strong communication and organizational skills.
• Proficient in MS Office and database tools.

Responsibilities

• Oversees administrative operations and calendar management.
• Coordinates travel, meetings, and events.
• Provides invoicing and purchasing support.
• Supervises student workers and onboarding processes.
• Ensures compliance with office policies.

Skills

Multitasking

Communication

Planning & Organization

Interpersonal skills

Customer service

Education

Bachelor's degree or equivalent

Tools

Word processing

Spreadsheets

Databases

Presentations

Job description

Job TitleAdministrative Coordinator IAgencyTexas A&M UniversityDepartmentInstitute For A Disaster Resilient TexasProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeTemporary/Casual Staff (Fixed Term)Job DescriptionWho We AreThe Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit https://idrt.tamu.eduWhat We WantWe are seeking a dependable and detail-oriented professional for a temporary, part-time administrative support role. This position offers hourly compensation paid on a bi-weekly basis. The ideal candidate is highly organized, proactive, and customer service focused, with the ability to coordinate multiple priorities while supporting office operations, purchasing, invoicing, scheduling, events, and administrative processes in a professional manner.What You Need to KnowSalary: $21.63 - $26.44/hourly.Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section .Other Requirements and Factors :This position may require up to 30% or more travelThis position may require work beyond normal office hours and/or work on weekendsThis is a wage position established to accommodate a temporary organizational need. As such, TAMU does not guarantee any set number of hours or length of employment in this roleEssential Duties/TasksAdministrative Operations ManagementOversees planning and execution of administrative operations.Maintains daily office calendar and appointment monitoring.Reviews and monitors project and program timelines and proactively identifies issues.Researches and responds to inquiries about office procedures and processes.Coordinates logistical arrangements for travel, meetings, and events.Serves as primary or backup administrative support to assigned functional areas.Support and CoordinationProvides administrative support for executive staff and various team members.Coordinates meetings, conferences, and special events.Ensures compliance with office policies and procedures.Compiles and distributes candidate itineraries and schedules for interviews.Coordinates logistical arrangements for staff events and meetings.Provides administrative support with invoicing.Provides administrative support with purchasing.Other duties as assigned.Compliance and Policy OversightMonitors compliance with office policies and procedures.Provides technical information regarding administrative procedures.Assists in establishing procedures to ensure compliance with regulations.Staff Training and SupervisionSupervises and trains student workers and support staff.Assists in the development of processes for student onboarding.QualificationsRequired Education and Experience:Bachelor's degree or equivalent combination of education and experience.Two years of experience in office administration.Knowledge, Skills, and Abilities:Ability to multitask and work cooperatively with others.Knowledge of word processing, spreadsheet, database, and presentation applications.Interpersonal and communication skills.Planning and organization skills.Ability to effectively communicate both orally and in writing.Ability to positively and professionally interact with clients and staff.Excellent communication and presentation skills.Strong interpersonal and organizational skills.Working knowledge of office software and instructional programs.Knowledge of principles and methods for teaching and instructing individuals and groups.Skilled in utilizing various learning and active listening strategies.Ability to orally comprehend and express information and use inductive and deductive reasoning.Ability to facilitate and adapt course and the course content.Ability to positively and professionally interact with clients and staff, groups of various sizes.Physical Requirements:Ability to lift/move up to 20-30 lbs with assistance.Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.Our CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Int egrity , and Selfless Service .All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.