FBS Coordinator I

Texas A&M University; College Station (TX); On-site; USD 41,000 - 50,000; Full time

Job summary

Texas A&M University’s Texas Real Estate Research Center is seeking a Finance & Business Services Coordinator to provide proactive finance, purchasing, and administrative support. The role involves collaborating with department staff, university stakeholders, and high-level guests in a forward-facing capacity, requiring professionalism, discretion, and strong communication.

The ideal candidate will multitask effectively, manage travel expense reports, coordinate purchasing documents, and

Qualifications

• High School diploma or equivalent combination of education and experience.
• Four years of related experience.
• Bachelor’s Degree preferred.

Responsibilities

• Business Support - May enter and review travel expense reports. Meets established processing goals as directed.
• Accounting/Documentation - Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors.
• Customer Support - May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions.
• Operational Support - Oversees student worker recruiting, hiring, and other administration tasks. Supports internal and external events as needed.

Skills

Multitask

Microsoft Office

Time management

Interpersonal skills

Communication skills

Confidentiality

Problem solving

Office software

Professional presence

Education

High School diploma

Bachelor’s Degree

Tools

Microsoft Office

Job description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Job Title

FBS Coordinator I

Agency

Texas A&M University

Department

Texas Real Estate Research Center

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

What We Want

The Texas Real Estate Research Center is seeking a collaborative and customer-focused Finance & Business Services Coordinator to join our team. This forward-facing role requires a professional demeanor and appearance, as the Coordinator regularly interacts with department personnel, university stakeholders, and high-level guests. The ideal candidate is a team player who functions effectively within a dynamic, service-oriented environment and contributes to the team's shared goals. Strong interpersonal and customer service skills are essential, along with the ability to build professional relationships and communicate with confidence. Success in this position requires a high level of attention to detail and sound judgment.

Who We Are

The Texas Real Estate Research Center was founded in 1971 by an act of the Texas Legislature. The Center’s enabling legislation defines a broad mandate to “conduct studies in all areas related directly or indirectly to real estate and/or urban or rural economics.” In addition to research programs in residential, commercial, and rural land economics, the Center maintains administrative, data, and communications teams to support its research agenda. Please learn more at www.trerc.tamu.edu

What You Need To Know

Salary: $45,000/annually

Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.

Qualifications

Required Education and Experience

• High School diploma or equivalent combination of education and experience.
• Four years of related experience.

Preferred Qualifications

• Bachelor’s Degree.
• Experience with TAMU software such as AggieBuy, FAMIS, Emburse, iPayments, and Laserfiche

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, Power Point) and general office software.
• Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.
• Strong interpersonal skills.
• Excellent verbal and written communication skills, with the ability to maintain a professional tone.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to anticipate needs and solve problems.
• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills.
• Demonstrates a professional presence in appearance, dress, and demeanor, with the ability to effectively interact with high-level guests in a forward-facing role.

Essential Duties/Tasks

• Business Support - May enter and review travel expense reports. Meets established processing goals as directed. May prepare and update standard reports. May assist with account verification or reconciliation and research discrepancies. May assist with gathering transaction data/information.
• Accounting/Documentation - Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors. Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors. Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed. Assigns commodity or account codes to requisitions and invoices as directed. May review financial transactions for compliance.
• Customer Support - May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions. May coordinate a specialized task for one or more units. May research and communicate policies and procedures to unit or departments. May provide customer service.
• Operational Support - Oversees student worker recruiting, hiring, and other administration tasks. Supports internal and external events as needed. Backs up other operations staff as needed. Interacts with other functional team leaders to facilitate better outcomes. Runs local business-related errands.

Why Texas A&M University

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
• Automatic enrollment in theTeacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.