Administrative Coordinator — Hybrid (Arts & Archaeology)

Princeton University; Princeton (NJ); On-site; USD 66,000 - 76,000; Full time

Job summary

Princeton University’s Department of Art & Archaeology invites applications for an Administrative Coordinator to join a collaborative team. You will support the department Chair, manage calendars, coordinate faculty searches, and assist with donor communications and fundraising initiatives.

You will also help organize Advisory Council activities, support institutional research, and oversee day-to-day office operations, including the Barr Ferree Fund for Publishing.

Qualifications

• Bachelor's degree or equivalent.
• High-level administrative experience with ability to handle confidential matters.
• Strong organizational and time management skills with the ability to multi-task and adapt to changing priorities.
• Excellent verbal and written communication skills, including writing, editing, and proofreading.
• Must be able to work independently with self-initiative and as part of a collaborative team.
• Intermediate ability to use Microsoft Office programs (Outlook, Word, Excel, PowerPoint, Access, Teams, and OneDrive), SharePoint, and Google Drive.

Responsibilities

• Provides administrative support for the department Chair, often including highly confidential matters.
• Schedules meetings and appointments; maintains calendar and provides weekly reminders of the schedule.
• Assists with faculty searches: supports committee chair, manages candidate visits and interviews, reconciles expenses, compiles dossiers.
• Prepares correspondence and reports to donors, Advisory Council members, and strategic partners.
• Assists with organizing the bi-annual Advisory Council meeting (travel, agenda, catering).
• Assists with institutional research around policies, programming, and procedures.
• Prepares meeting materials and takes minutes for departmental meetings.
• Assists with day-to-day administration of the Barr Ferree Fund for Publishing and related cycles.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Team collaboration

Self-initiative

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

SharePoint

Google Drive

Outlook

Job description

Princeton University’s Department of Art & Archaeology invites applications for an Administrative Coordinator to join a collaborative team. You will support the department Chair, manage calendars, coordinate faculty searches, and assist with donor communications and fundraising initiatives.

You will also help organize Advisory Council activities, support institutional research, and oversee day-to-day office operations, including the Barr Ferree Fund for Publishing.