Administrative Coordinator - Growth-Driven Construction Firm

FUNCTION ENTERPRISES, INC.; Springfield (VA); On-site; USD 45,000 - 62,000; Full time

Job summary

FUNCTION ENTERPRISES, INC. in Virginia seeks an Administrative Coordinator to support operations, leadership, and evolving business systems. You’ll coordinate communications, scheduling, reporting, and back-office tasks to keep the team running smoothly.

Join a growing company focused on excellence, with responsibilities ranging from onboarding and benefits coordination to vendor management and system modernization. Strong organization and communication are essential to success in this role.

Qualifications

• 3+ years in an administrative, executive assistant, or office manager role (construction industry a plus).
• Tech-savvy: comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools.
• Strong communicator—clear, professional, and approachable.
• Hyper-organized, self-starter, and dependable.

Responsibilities

• Serve as the first point of contact for internal and external communications.
• Schedule and coordinate meetings, travel, and calendars for leadership.
• Assist in document preparation, project tracking, and office management.
• Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records.
• Help implement new systems and workflows as part of our modernization effort.
• Maintain digital filing systems and ensure data integrity.
• Track and follow up on tasks and priorities for the ownership team.
• Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices.
• Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping.
• Support vendor coordination and waste management/trucking service scheduling as needed.

Skills

Administrative experience

Tech-savvy

Strong communicator

Hyper-organized

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

FUNCTION ENTERPRISES, INC. in Virginia seeks an Administrative Coordinator to support operations, leadership, and evolving business systems. You’ll coordinate communications, scheduling, reporting, and back-office tasks to keep the team running smoothly.

Join a growing company focused on excellence, with responsibilities ranging from onboarding and benefits coordination to vendor management and system modernization. Strong organization and communication are essential to success in this role.