Administrative Coordinator - Front Desk, Scheduling & Events

Harvard University; Cambridge (MA); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Tuition Assistance

Parental Leave

Retirement Plans

Wellbeing Resources

Commuter Benefits

Job summary

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to support the SHARE team within the Office for Community Support. The role handles front-desk operations, scheduling, event logistics, data entry, and confidential information with discretion.

Responsibilities include invoice processing, travel planning, report generation, and training on database platforms. The ideal candidate has 3+ years of experience, a BA or equivalent, and fluency in Spanish preferred.

Qualifications

• Minimum of three years of related work experience.
• BA or equivalent preferred.
• Fluency in Spanish and/or languages other than English preferred.
• Experience handling sensitive information with confidentiality.

Responsibilities

• Staff the front desk and direct visitors with discretion and confidentiality.
• Process invoices and reimbursements, maintain record systems, coordinate with IT and vendors.
• Assist with event planning and travel arrangements; schedule and manage meetings.
• Develop and maintain electronic records; assist training on database platforms.

Skills

Office software proficiency

Interpersonal skills

Editorial and proofreading

Fluency in Spanish

Education

BA or equivalent

Tools

Microsoft Office Suite

Adobe Creative Cloud

Job description

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to support the SHARE team within the Office for Community Support. The role handles front-desk operations, scheduling, event logistics, data entry, and confidential information with discretion.

Responsibilities include invoice processing, travel planning, report generation, and training on database platforms. The ideal candidate has 3+ years of experience, a BA or equivalent, and fluency in Spanish preferred.