Administrative Coordinator — Front Desk & Office Ops

Automatic Data Processing, Inc.; Houston (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Other benefits

Job summary

PTSD Foundation of America seeks an Administrative Coordinator for Camp Hope in Houston. You will manage front-office tasks, greet visitors, handle calls, schedule events, and assist with vendor coordination.

The role emphasizes safeguarding residents and ensuring smooth office operations while supporting nonclinical peer services. Within 12 months, you will pursue MHPS certification and participate in peer-support activities under supervision.

Qualifications

• High school diploma or GED required; 2+ years in office admin/reception/customer service.
• Within 12 months of hire, obtain Mental Health Peer Specialist (MHPS) certification.
• Care and Counsel for Combat Trauma training required within 30 days; SafeTALK/ASIST within 1 year.

Responsibilities

• Serve as a first point of contact for Camp Hope, greet visitors and answer inquiries.
• Elevate crisis-related calls to appropriate staff per protocols.
• Schedule meetings and maintain staff calendars and logistics.
• Maintain filing systems and prepare routine reports.
• Process mail and enter data in DonorPerfect, inFlow, and JotForm.
• Monitor inventory; request purchases and report IT issues.
• Assist with vendor coordination; gather quotes and track invoices.
• Maintain key/access logs and assist with audits.
• Support accessibility and supervision in various activities.
• Pursue MHPS certification as scheduled; provide peer support within nonclinical remit.

Skills

MS 365 proficiency

DonorPerfect

inFlow

JotForm

Adobe Acrobat

Strong communication

Education

High School Diploma or GED

MHPS certification within 12 months

Care & Counsel for Combat Trauma training within 30 days

SafeTALK & ASIST within 1 year

Tools

Microsoft 365 apps (Outlook, Word, Excel, OneDrive)

Job description

PTSD Foundation of America seeks an Administrative Coordinator for Camp Hope in Houston. You will manage front-office tasks, greet visitors, handle calls, schedule events, and assist with vendor coordination.

The role emphasizes safeguarding residents and ensuring smooth office operations while supporting nonclinical peer services. Within 12 months, you will pursue MHPS certification and participate in peer-support activities under supervision.