Administrative Coordinator for the Student Success Center

Texas A&M University System; Commerce (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

The Administrative Coordinator for the Student Success Center at East Texas A&M University oversees daily operations, reporting, scheduling, and policy compliance, supporting staff and student success initiatives. This role ensures FERPA compliance and provides essential behind-the-scenes support to enable effective student services.

It handles budgets, travel, purchasing, facilities requests, and front-desk coordination, ensuring smooth center functions under the Academic Affairs unit and

Responsibilities

• Interpret, implement, and monitor East Texas A&M University and Texas A&M University System policies and procedures related to student success and Center operations, recommending improvements and new initiatives as appropriate for respective units.
• Promote a healthy office culture that prioritizes the Center's values and professional conduct.
• Coordinate expense and budget development, tracking, and reporting for the Center, ensuring accurate allocation and reconciliation across multiple departments.
• Manage departmental travel, purchasing, and financial transactions, and process invoices and service agreements across multiple departments.
• Organize meetings and events, and provide on-site support for scheduling and calendar needs.
• Manage maintenance work orders for facilities and equipment; handle security protocols for Center access.
• Manage Center-wide communications in writing and in person, including meetings and internal memos; supervise when required.
• Prepare paperwork for hiring, terminations, and reclassifications; support staff schedules and committee memberships.

Job description

Job Title

Administrative Coordinator for the Student Success Center

Agency

East Texas A&M University

Department

ASST PROV - ACAD AFFAIRS STUDENT SUCCESS

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

SUMMARY

The Administrative Coordinator for the Student Success Center supports the internal operations and administrative functions of the Center and its affiliated units. This role focuses on coordinating departmental processes, preparing reports, tracking resources, facilitating purchases/travel, and streamlining workflows to enhance efficiency. The coordinator provides essential behind-the-scenes support that enables staff to deliver student success initiatives effectively while ensuring compliance, maintaining data integrity, and upholding policies such as FERPA and Texas A&M University System guidelines. This role, along with the Administrative Assistant it directly supervises, also helps set the tone for front-of-house in the Student Success Center suite by managing the student-staffed front desk area.

DUTIES & RESPONSIBILITIES

• Interpret, implement, and monitor East Texas A&M University and Texas A&M University System policies and procedures related to student success and Center operations, recommending improvements and new initiatives as appropriate for respective units (Academic Advising, Money Management, Student Career Preparedness, Student Transition & Support, Analytics & Academic Testing, Title III Programs).
• Promote a healthy office culture that prioritizes the Center's inward values (collaboration, respect, accountability, support, growth, and joy) and outward values (empowerment, responsiveness, professionalism, advocacy, hospitality, and partnership).
• Coordinate expense and budget development, tracking, and reporting for the Center, ensuring accurate allocation and reconciliation across multiple departments.
• Manage departmental travel, purchasing, and financial transactions (Famis, Canopy, AggieBuy, Emburse, Concur), and process invoices and service agreements across multiple departments; oversee inventory and maintenance of files, records, office supplies, and equipment.
• Organize meetings and special events, and provide on-site support as needed; support scheduling and calendar needs for Assistant Vice Provost.
• Manage submission and tracking of maintenance work orders for facilities and equipment. Coordinate key requests, key audits, and security protocols for all physical access points within the Center.
• Manage Center-wide communications in writing and in person, including meetings and internal memos; act as supervisor when required on official Student Success Center business.
• Prepare and route paperwork for hiring, terminations, and reclassifications; provide support to staff regarding schedules, committee membership, and meetings.
• Manage ac