Administrative Coordinator for Data & Projects

AFL-CIO; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

The AFL-CIO invites an organized and proactive Office Administrator to join the Data, Analytics and Infrastructure (DAIR) team in Washington, DC. This role supports senior leaders, manages schedules, travel, and budgeting tasks, and helps build efficient processes across the department.

You will work with cross-functional teams to implement project management practices using tools like Asana and Google Suite, maintain knowledge bases, and ensure smooth operations for events and meetings.

Qualifications

• Demonstrated ability to exercise good political judgment.
• Excellent verbal, written, and analytical skills.
• Positive attitude and excellent communication, and interpersonal skills.
• Professional, courteous, and tactful.
• Proficiency in Google Suite, Zoom and ASANA or other project management software.
• Experience supporting project management needs for a team or department strongly preferred.
• Experience coordinating multiple schedules.
• Ability to prioritize and manage multiple assignments and meet deadlines.
• Ability to lead staff and to work well within a team.
• Ability to interpret and apply organizational policies and procedures.
• Experience with utilizing and navigating the internet for information finding.
• Demonstrated ability to work well independently and to make independent decisions.
• Demonstrated ability to take ownership of projects from start to finish, with a strong record of detail-oriented, accurate work.
• Excellent organizational skills.
• Demonstrated ability to work well in a high-pressure environment and meet unpredictable deadlines.
• Excellent problem-solving skills and experience identifying problems and finding potential solutions.
• Experience with and commitment to the labor movement strongly preferred.
• Ability to travel and work extended hours, when needed.

Responsibilities

• Provide administrative support for senior managers and the Deputy Director.
• Schedule and coordinate meetings, travel and activities for leadership.
• Assist with budgetary needs including expenses and reimbursements per policy.
• Maintain calendars, coordinate events and projects for DAIR.
• Develop knowledge management processes and databases.
• Assist implementing project management best practices and tools like Asana.
• Help find ways to use technology to improve communication and knowledge sharing.
• Assist with onboarding for new DAIR staff.
• Act as liaison with AFL-CIO staff and affiliates.
• Take notes in meetings and prepare reports.
• Coordinate in-person events within budget and ensure smooth travel.
• Prepare and edit correspondence, reports, and spreadsheets.
• Other duties as assigned.

Skills

Project management support

Scheduling coordination

Communication skills

Interpersonal skills

Analytical skills

Independent decision making

Team leadership

Policy interpretation

Tools

Google Suite

Zoom

ASANA

Job description

The AFL-CIO invites an organized and proactive Office Administrator to join the Data, Analytics and Infrastructure (DAIR) team in Washington, DC. This role supports senior leaders, manages schedules, travel, and budgeting tasks, and helps build efficient processes across the department.

You will work with cross-functional teams to implement project management practices using tools like Asana and Google Suite, maintain knowledge bases, and ensure smooth operations for events and meetings.