Data Center Admin & Onboarding Specialist

AFL Telecommunications, LLC; Abilene, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

AFL Global seeks an Administrative Assistant to support the Data Center Operations team. You will manage onboarding, timesheets, and compliance while assisting project managers and field leadership. The role requires accuracy, confidentiality, and strong organizational skills in a dynamic construction and data center environment.

You will coordinate meetings, prepare reports, and support travel as needed. A proactive, detail-oriented professional with 2+ years of relevant experience is preferred

Qualifications

• High school diploma or GED required.
• 2+ years of administrative, project support, or office coordination experience.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a team environment.
• High attention to detail and accuracy.

Responsibilities

• Coordinate onboarding activities for new employees and contractors.
• Process onboarding documentation and ensure completion of required forms.
• Verify compliance with customer, project, and company onboarding requirements.
• Schedule orientation sessions and maintain onboarding records.
• Assist with badge requests, site access, and security clearance tracking.
• Collect, review, and process weekly employee and contractor timesheets.
• Ensure timesheet accuracy and timely submission to payroll and project management teams.
• Generate workforce reports, labor utilization reports, and project staffing updates.
• Track attendance, overtime, and workforce roster changes.
• Maintain records and provide reporting support to project leadership.
• Provide administrative support to project managers, operations managers, and field teams.
• Maintain project documentation, employee files, and electronic records.
• Coordinate meetings, prepare agendas, and document meeting notes.
• Prepare reports, spreadsheets, presentations, and correspondence.
• Support travel arrangements, lodging coordination, and visitor management when required.
• Ensure employee and contractor records remain current and compliant.
• Track certifications, training records, and safety documentation.
• Maintain confidential personnel information in accordance with company policies.
• Assist with audits and documentation requests from customers and internal stakeholders.
• Serve as a point of contact for employees, contractors, and site visitors.
• Order office supplies and coordinate administrative resources.
• Support project staffing and workforce planning activities.
• Assist with special projects and other administrative duties as assigned.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Communication

Organizational skills

Time management

Attention to detail

Education

High school diploma or GED

Job description

AFL Global seeks an Administrative Assistant to support the Data Center Operations team. You will manage onboarding, timesheets, and compliance while assisting project managers and field leadership. The role requires accuracy, confidentiality, and strong organizational skills in a dynamic construction and data center environment.

You will coordinate meetings, prepare reports, and support travel as needed. A proactive, detail-oriented professional with 2+ years of relevant experience is preferred