Administrative Coordinator - Federal Programs & SharePoint

Catawbacorps; Germantown, Northern (MD, KY); On-site; USD 52,000 - 76,000; Full time

Job summary

Catawbacorps is seeking an Administrative Assistant to support the Team Director, Branch Chiefs, and Federal Program Managers in Germantown, MD. The role focuses on coordinating meetings, managing documents, and maintaining a SharePoint site, ensuring secure communications and timely reporting.

The ideal candidate will have a Bachelor's degree or equivalent with 2+ years of experience, be a U.S. citizen, and obtain DOE-Q/Top Secret clearance. On-site, full-time work is required.

Qualifications

• Bachelor's Degree in related field or equivalent plus 2 years of related experience.
• Ability to receive and maintain a DOE -Q/Top Secret Security clearance
• Must be a U.S. citizen
• Remote work not allowed. Full time on-site required

Responsibilities

• Meeting Coordination: attend weekly supervisor meetings and organize secure video conferences.
• Document Preparation & Processing: prepare, submit, consolidate weekly accomplishments and monthly reports; proofread and format memos.
• Office Operations & Support: cover for absences, onboarding, equipment procurement, SharePoint site management and newsletters.
• Travel Management: move travel approvals through concurrence; prepare trip reports for events and site visits.
• Communication & Collaboration: maintain open lines with directors and staff; coordinate input for reports.

Skills

Organization

Communication

Calendar management

Document preparation

SharePoint management

Word & Excel

Independent & collaborative work

Security awareness

Education

Bachelor's Degree in related field

DOE-Q/Top Secret clearance

U.S. citizenship

Tools

SharePoint

Power Automate

Microsoft Word

Microsoft Excel

Job description

Catawbacorps is seeking an Administrative Assistant to support the Team Director, Branch Chiefs, and Federal Program Managers in Germantown, MD. The role focuses on coordinating meetings, managing documents, and maintaining a SharePoint site, ensuring secure communications and timely reporting.

The ideal candidate will have a Bachelor's degree or equivalent with 2+ years of experience, be a U.S. citizen, and obtain DOE-Q/Top Secret clearance. On-site, full-time work is required.