Administrative Coordinator for AI & Language Tech Lab

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 37,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition benefits

Paid time off

Life insurance

Transit bus pass

Fitness center access

Job summary

Carnegie Mellon University is seeking an Administrative Coordinator to join the Language Technologies Institute. You will manage travel for faculty, calendars, events, and project resources while supporting diverse administrative tasks across the department.

This role requires 3–5 years of experience, strong communication, and organizational skills, with preference for higher education experience. CMU offers comprehensive benefits and professional growth opportunities.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred.
• 3–5 years of administrative support experience required.
• Higher education experience a plus.
• Strong interpersonal, organizational, communication and planning skills required.

Responsibilities

• Arrange domestic/international travel for faculty and faculty team trips.
• General administrative support such as maintaining office supplies, copying materials, hanging posters, etc.
• Maintaining individual faculty calendars or other project related calendars.
• Scheduling with internal and external customers to prevent conflicts or overlapping events, and to ensure resources are available.
• Running web reports, reviewing for project charging accuracy.
• Building and running websites, shared directories, databases, social media, and digital information archives.
• Editing, writing, graphics improvements using various software and tools.
• Planning and coordinating events such as seminars, workshops, conferences, colloquium, retreats, etc.

Skills

Interpersonal skills

Organizational skills

Communication

Planning

Customer service

Education

High school diploma

Associate’s degree preferred

Job description

Carnegie Mellon University is seeking an Administrative Coordinator to join the Language Technologies Institute. You will manage travel for faculty, calendars, events, and project resources while supporting diverse administrative tasks across the department.

This role requires 3–5 years of experience, strong communication, and organizational skills, with preference for higher education experience. CMU offers comprehensive benefits and professional growth opportunities.