Administrative Coordinator - School of Computer Science - LTI

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 37,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition benefits

Paid time off

Life insurance

Transit bus pass

Fitness center access

Job summary

Carnegie Mellon University is seeking an Administrative Coordinator to join the Language Technologies Institute. You will manage travel for faculty, calendars, events, and project resources while supporting diverse administrative tasks across the department.

This role requires 3–5 years of experience, strong communication, and organizational skills, with preference for higher education experience. CMU offers comprehensive benefits and professional growth opportunities.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred.
• 3–5 years of administrative support experience required.
• Higher education experience a plus.
• Strong interpersonal, organizational, communication and planning skills required.

Responsibilities

• Arrange domestic/international travel for faculty and faculty team trips.
• General administrative support such as maintaining office supplies, copying materials, hanging posters, etc.
• Maintaining individual faculty calendars or other project related calendars.
• Scheduling with internal and external customers to prevent conflicts or overlapping events, and to ensure resources are available.
• Running web reports, reviewing for project charging accuracy.
• Building and running websites, shared directories, databases, social media, and digital information archives.
• Editing, writing, graphics improvements using various software and tools.
• Planning and coordinating events such as seminars, workshops, conferences, colloquium, retreats, etc.

Skills

Interpersonal skills

Organizational skills

Communication

Planning

Customer service

Education

High school diploma

Associate’s degree preferred

Job description

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands‑on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Language Technologies Institute (LTI) at Carnegie Mellon University is a world‑renowned research and education hub at the forefront of natural language processing, machine learning, artificial intelligence, and human‑computer interaction. Established within the School of Computer Science, LTI pioneers innovative approaches to understanding, processing, and generating human language in both written and spoken forms.

LTI is seeking a dedicated Administrative Coordinator to join the team!

Core Responsibilities

• Arranging domestic/international travel for faculty and faculty team trips.
• General administrative support such as maintaining office supplies, copying materials, hanging posters, etc.
• Maintaining individual faculty calendars or other project related calendars.
• Scheduling with internal and external customers to prevent conflicts or overlapping events, and to ensure that all needed resources (i.e., conference rooms, meals, phone, etc.) are available.
• Running web reports, reviewing for project charging accuracy.
• Building and running websites, shared directories, databases, social media, and/or digital information archives.
• Editing, writing, performing graphics improvements using various software and tools.
• Crafting and handling file systems using online storage systems such as Box.
• Planning and coordinating events such as seminars, workshops, conferences, colloquium, retreats, etc., for both on‑ and off-campus locations. Including coordination of travel, transportation, meals, registration, etc.
• Planning, preparing and distributing itineraries or meeting agendas; ensuring meeting materials are produced and are available.
• Scheduling TA sessions, copying course materials, entering grades into S3 system, handling course work through blackboard or other systems.
• Managing expense reimbursements for faculty team travel and general business activity.
• Procures goods and services (with mentorship from campus procurement support), arranging payments using a purchasing card (P-Card), special service payments, contracts, purchase orders, arranging wire transfers, and other means. P-Card verifications.
• Processing cost redistributions.
• Ensuring purchases and expenses are properly charged in adherence to sponsored project and other internal budgets.
• Handling support staff or student workers through distribution of work and review of work progress.
• Assisting in the training of newly hired staff and students and providing feedback on performance.
• Performs related work and special projects as assigned.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred.
• 3-5 years of administrative support experience required.
• Higher education experience a plus.
• Strong interpersonal, organizational, communication and planning skills required.
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements

• Successful completion of a pre-employment background check.

Benefits

• Comprehensive medical, prescription, dental and vision insurance.
• Generous retirement savings program with employer contributions.
• Tuition benefits.
• Paid time off and observed holidays.
• Life and accidental death and disability insurance.
• Free Pittsburgh Regional Transit bus pass.
• Access to our Family Concierge Team to help navigate childcare needs.
• Fitness center access.
• And much more!

Location Pittsburgh, PA

Job Function Administrative Support and Coordination

Position Type Staff – Regular Full Time/Part time Full time

Pay Basis Hourly

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.

The future is awaiting your expertise and intellect. Come join the architects of what’s next.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Carnegie Mellon University is committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at [e-mail] or by phone at 412-268-5072.