Administrative Leader & Office Operations Manager

Carnegie Mellon University; Pittsburgh (Allegheny County); Hybrid; USD 25,000 - 39,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Life insurance

Disability insurance

Bus pass

Job summary

Carnegie Mellon University in Pittsburgh, PA is seeking an experienced administrative professional to manage a dual-office suite for SIT/CELD, supervise staff, and coordinate reception, communications, and administrative services.

The role emphasizes onboarding, scheduling, travel coordination, policy documentation, and collaboration with two directors, alongside broader project work. CMU offers a hybrid schedule and a comprehensive benefits package.

Qualifications

• Five years of related experience, preferably in higher education, community organization, or non-profit setting.
• Previous supervision experience is preferred.

Responsibilities

• Serve as office manager for a dual-office suite including reception space, a breakroom, multiple storage locations, staff offices, and a university-wide community engagement hub.
• Oversee organization, cleanliness, function, and technology across all spaces.
• Supervision of one full-time administrative staff member and joint oversight of multiple part-time student staff including hiring, training, and development efforts.
• Provide reception and communications support including answering phones, directing traffic, coordinating mail, and managing multiple email accounts.
• Coordinate staff search processes in partnership with hiring managers and support onboarding for successful candidates.
• Project management for ongoing and ad-hoc departmental processes, programs, and initiatives.

Skills

Administrative support

Office management

Organizational skills

Planning skills

Interpersonal communication

Intercultural communication

Education

High School Diploma or GED

Bachelor’s Degree preferred

Tools

TartanConnect

Job description

Carnegie Mellon University in Pittsburgh, PA is seeking an experienced administrative professional to manage a dual-office suite for SIT/CELD, supervise staff, and coordinate reception, communications, and administrative services.

The role emphasizes onboarding, scheduling, travel coordination, policy documentation, and collaboration with two directors, alongside broader project work. CMU offers a hybrid schedule and a comprehensive benefits package.