Administrative Coordinator, Early Intervention Data & Reporting

Richmond Behavioral Health; Richmond (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Richmond Behavioral Health is seeking a full-time Administrative Coordinator to join the Part C - Early Intervention team. The role involves providing intermediate skilled administrative support, maintaining records, data entry into ITOTS, and coordinating various programs and staff.

Responsibilities include preparing reports, payroll submissions, Excel tracking, and assisting with contract deliverables, while training staff on software and handling scheduling and office duties.

Qualifications

• Experience in administrative support roles.
• Strong data entry and record-keeping abilities.
• Good communication and organizational skills.

Responsibilities

• Answers telephone and provides administrative support to the Part C unit within the Developmental Services Division.
• Ensures accuracy and validity of information to comply with statutory obligations.
• Inputs data for State Reporting in the ITOTS system.
• Runs quality reports from ITOTS to assist the Manager in monitoring Part C timelines.
• Collects and compiles statistical data to prepare monthly reports.
• Maintains complex Excel tracking documents on a regular basis.
• Prepares and submits reports for the Manager and monitors Part C contract deliverables.
• Creates and compiles expenditure spreadsheets from invoices; verifies accuracy and reconciles with Finance.
• Prepares monthly meeting minutes and records for staff meetings.
• Prepares biweekly payroll forms for Manager’s submission to Finance.
• Maintains staff contact list, email directory and website; provides training on software.
• Schedules and coordinates daily client appointments and reschedules as needed.
• Organizes, reconciles and distributes schedules; orders office supplies and manages inventories.
• Files, scans documents and supports special projects as assigned.

Skills

Administrative support

Communication

Data entry

Time management

Tools

Excel

ITOTS

Job description

Richmond Behavioral Health is seeking a full-time Administrative Coordinator to join the Part C - Early Intervention team. The role involves providing intermediate skilled administrative support, maintaining records, data entry into ITOTS, and coordinating various programs and staff.

Responsibilities include preparing reports, payroll submissions, Excel tracking, and assisting with contract deliverables, while training staff on software and handling scheduling and office duties.