Part C Administrative Coordinator: Data & Coordination Lead

Delphi Technologies; Richmond (VA); On-site; USD 47,000 - 52,000; Full time

Job summary

Richmond Behavioral Health Authority in Richmond, VA is seeking a full-time Administrative Coordinator to support the Part C/Early Intervention Unit. The role includes planning, coordinating programs and staff, maintaining records, preparing reports, and data entry into ITOTS with supervision from the Unit Manager.

Responsibilities include answering phones, compiling statistics, preparing meeting minutes, payroll forms, and creating marketing items for referrals.

Qualifications

• Thorough knowledge of standard office practices and data entry.
• Ability to prepare reports and maintain detailed records.
• Strong organizational skills and attention to accuracy.

Responsibilities

• Answers telephone and provides admin support to the Part C unit.
• Ensures information accuracy to comply with statutory obligations.
• Inputs data for State Reporting in ITOTS
• Run quality reports to monitor Federal Part C Timelines
• Collects and compiles statistical data for monthly reports
• Maintains complex Excel tracking documents
• Prepares and submits reports for Manager ensuring compliance
• Monitors Part C Contract deliverables and reconciles invoices
• Prepares meeting minutes and payroll forms
• Creates marketing items for client referrals and maintains contact lists

Skills

Administrative support

Data entry

Excel proficiency

ITOTS familiarity

Education

Associate’s degree in business administration

Tools

ITOTS

Excel

Job description

Richmond Behavioral Health Authority in Richmond, VA is seeking a full-time Administrative Coordinator to support the Part C/Early Intervention Unit. The role includes planning, coordinating programs and staff, maintaining records, preparing reports, and data entry into ITOTS with supervision from the Unit Manager.

Responsibilities include answering phones, compiling statistics, preparing meeting minutes, payroll forms, and creating marketing items for referrals.