Administrative Coordinator - Department Operations

Capital Health (US); Hopewell (NJ); On-site; USD 27,689 - 35,996; Full time

Benefits offered by this job

Medical Plan

Prescription drug coverage & In-House

Dental Plan

Vision Plan

Flexible Spending Account (FSA)

Paid Time-Off Program

Job summary

Capital Health is seeking an experienced administrative professional to support multiple departments in a full-time role. You will provide secretarial support, manage calendars, arrange travel, and help maintain efficient operations across hospital and department levels.

Ideal candidates have a high school diploma or GED, 3 years of clerical experience, strong MS Office skills, and excellent organizational and communication abilities.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Three years of clerical, office, or administrative experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and interpersonal skills.
• Knowledge of organization's structure.

Responsibilities

• Maintain calendars for Department Head and coordinate meetings, including logistics and travel arrangements.
• Maintain timely records and databases, process invoices, and assign appropriate accounting codes.
• Coordinate receipt, processing, and distribution of regular reports to staff; assist with requisitions and expense reports.
• Contact outside individuals/vendors; schedule appointments as needed.
• Attend and contribute to committee meetings and prepare/ edit documents.
• Assist in office renovations and space planning; coordinate IT/facilities support as needed.
• Develop, format, and prepare purchase orders, schedules, and related documents.

Skills

Microsoft Office Suite

Organizational skills

Interpersonal skills

Calendar management

Education

High school diploma or GED

Associate's degree or business school degree preferred

Tools

Microsoft Office Suite

Job description

Capital Health is seeking an experienced administrative professional to support multiple departments in a full-time role. You will provide secretarial support, manage calendars, arrange travel, and help maintain efficient operations across hospital and department levels.

Ideal candidates have a high school diploma or GED, 3 years of clerical experience, strong MS Office skills, and excellent organizational and communication abilities.