Administrative Coordinator: Calendar, Records & Office Ops

Santa Fe County NM; Santa Fe (NM); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D Insurance

Voluntary Life and AD&D

Short-Term Disability

Long-Term Disability

FSA

Employee Assistance Program (EAP)

Gym Membership

Job summary

Santa Fe County NM is seeking an Administrative Assistant to support officials and staff by scheduling, correspondence, and clerical duties in a busy office environment.

The role handles calendars, travel arrangements, data entry, purchasing, and basic reception, with opportunities to assist with Spanish translation when needed. A strong customer-service mindset and attention to detail are essential.

Qualifications

• High school diploma or equivalent required; four years of business environment experience or equivalent education/ training.
• Ability to compose correspondence, manage calendars, and handle basic accounting and budgeting processes.
• Excellent verbal and written communication, and ability to work with the public in a professional manner.

Responsibilities

• Schedule appointments and manage calendars for staff.
• Prepare and route correspondence, documents, and reports.
• Greet visitors and provide information to staff and the public; route calls and messages.
• Assist with procurement, purchasing, and maintaining office supplies and equipment.
• Enter data, run basic reports, and maintain records systems.
• Assist with minutes and agendas for meetings; support QA and compliance tasks.

Skills

Office procedures

Communication

Multitasking

Data entry

Budget & procurement

Spanish translation

Education

High school diploma or equivalent

Some college/admin training

Tools

Microsoft Office Suite

Word

Excel

Database software

Job description

Santa Fe County NM is seeking an Administrative Assistant to support officials and staff by scheduling, correspondence, and clerical duties in a busy office environment.

The role handles calendars, travel arrangements, data entry, purchasing, and basic reception, with opportunities to assist with Spanish translation when needed. A strong customer-service mindset and attention to detail are essential.