Administrative Coordinator: Budget & Records Specialist

St Mary's County Government; California (MD); On-site; USD 48,000 - 83,000; Full time

Job summary

St Mary's County Government is seeking an administrative support professional to assist a department with clerical tasks, budget administration, payroll preparation, and related duties.

The role includes answering phones, preparing reports, maintaining records, and supporting grant submissions while ensuring confidentiality and compliance with regulations. Candidates should have an Associate’s degree or equivalent experience and be able to multitask in a busy office environment.

Qualifications

• Associate’s degree or equivalent technical training/experience.

Responsibilities

• Provide administrative support to the staff of the department.
• Answer phones and route calls to appropriate staff; take and deliver messages.
• Prepare reports, forms, and correspondence as directed.
• Maintain and manage department records.
• Assist in budget preparation and submissions.
• Coordinate and organize office workload for smooth departmental operations.
• Dispatch Animal Control calls and monitor officer status and field locations.
• Issue dog licenses in compliance with regulations.
• Maintain records for Pet Pantry and TNR programs.
• Create and maintain case logs for Animal Control activities.
• Assist in development and maintenance of Commercial Animal Establishment certificates.
• Maintain confidentiality of sensitive records per policies and regulations.
• Assist with tracking employee schedules, time sheets, and leave slips.
• Enter and track requisitions, reimbursements, and purchase orders.
• Assist with grant applications and assurances.

Skills

Communication

Multitasking

Computer literacy

Math skills

Language skills

Education

Associate’s degree

Tools

Office software

Hardware basics

Job description

St Mary's County Government is seeking an administrative support professional to assist a department with clerical tasks, budget administration, payroll preparation, and related duties.

The role includes answering phones, preparing reports, maintaining records, and supporting grant submissions while ensuring confidentiality and compliance with regulations. Candidates should have an Associate’s degree or equivalent experience and be able to multitask in a busy office environment.