Operations & Administrative Coordinator

Galveston County; Galveston (TX); On-site; USD 41,000 - 50,000; Full time

Job summary

Galveston County is seeking an experienced Administrative Office Manager to support a busy department by handling budgets, reports, purchasing, payroll and records management. This role requires strong communication, meticulous data entry, and the ability to coordinate calendars, travel, invoices, and vendor relations in a fast-paced office environment.

Join a team committed to public service and accuracy, with opportunities to contribute to financial reporting, procurement, and IT asset

Qualifications

• Requires two years of experience in administrative office management.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Assists department management with budget-related activities; reviews monthly financial reports; provides information on past budgets and expenditures for use in developing budget proposals.
• Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies, and procedures.
• Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards them for payment.
• Serves as liaison between department management and section staff; responds to questions regarding department activities and services; explains policies, procedures, and operations; and follows up to obtain additional information.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents.
• Maintains records of expenditures and reconciles accounts.
• Performs payroll duties; monitors timesheets for accuracy; adjusts pension codes and corrects coding for employees; ensures entries are correct.
• Receives incoming shipments and records items received; verifies accuracy of shipment.
• Tags all computers owned by the County. Maintains the county's computer equipment inventory systems.
• Processes requests for computer equipment and software for all County departments; processes requests for IT department purchases.
• Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages.
• Receives, dates, and distributes incoming mail. Prepares outgoing mail.
• Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.

Skills

Administrative office management

Oral communication

Written communication

Tools

Databases

Spreadsheets

Job description

Galveston County is seeking an experienced Administrative Office Manager to support a busy department by handling budgets, reports, purchasing, payroll and records management. This role requires strong communication, meticulous data entry, and the ability to coordinate calendars, travel, invoices, and vendor relations in a fast-paced office environment.

Join a team committed to public service and accuracy, with opportunities to contribute to financial reporting, procurement, and IT asset