Administrative Coordinator, Biochemistry & Molecular Biology (Onsite)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of Texas Medical Branch is seeking an experienced administrator to provide professional guidance, supervision, and coordination in the departmental administrative duties of the graduate program. This role supports recruitment, admission, enrollment, and course assignments, and oversees the annual cycle for BCMB and GSBS operations.

Responsibilities include managing applications, coordinating events, tracking milestones, and ensuring compliance with institutional policies.

Qualifications

• Bachelor's degree or equivalent in related field.
• 2 years related experience.

Responsibilities

• Plans, organizes, and coordinates administrative duties pertaining to the graduate program.
• Assist students with recruitment, admission, enrollment, and course assignments.
• Manage new student application process; send information, follow up on applications, circulate to faculty for review.
• Coordinate online and in-person recruitment events and scheduling.
• Monitor registration to ensure correct courses and gather funding information.
• Assist faculty with GSBS course development and effort reporting.
• Manage data collection for teaching effort for BCMB courses and enter into POWER database.
• Schedule BCMB courses in Campus Solutions (mySTAR) and maintain roster; enter grades and distribute course evaluations.
• Assist with new course development and obtain approvals for courses.

Education

Bachelor's degree or equivalent in related field

Job description

• Bachelor's degree or equivalent in related field; 2 years related experience.

Minimum Qualifications

• Bachelor's degree or equivalent in related field; 2 years related experience.

Job Description

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties

• Plans, organizes, and coordinates administrative duties pertaining to the graduate program.
• Assist students with all phases of recruitment, admission, enrollment, and course assignments.
• Manage new student application process. Duties include sending information as requested, following-up on applications in WebAdMIT module, circulating applications to faculty for review, coordinating online and in person recruitment events, scheduling.
• Follow each student during registration to ensure enrolled for the correct courses and course units, gather funding information from mentors, process tuition sponsorship forms for each term.
• Follow each student to ensure that milestones toward candidacy or final defense are met including periodic Academic Advisement Report review.
• Assist faculty members in GSBS course development and effort reporting.
• Manage the collection of data for teaching effort for BCMB courses and entering it into the POWER database.
• Manage BCMB course scheduling (time and location), setting up courses in Campus Solutions (mySTAR), maintaining an overall roster of courses, entering grades (MyStar and RedCap), distributing and collecting course evaluations. Other related duties are to assist with new course development, coordinate with GSBS and enrollment services to get approvals for new courses.
• Coordinates and develops special graduate program projects and reports.
• Manage committee meetings for BCMB Graduate Program including Admissions & Recruitment Committee, Credentials Committee, Curriculum & Advisory Committee, BMB Seminar Committee.
• Manage all student seminars including annual seminars, qualifying exams and defense of dissertation.
• Manage program faculty candidate seminars.
• Assure compliance of graduate program with institutional and accreditation policies.
• Interprets rules, regulations, and policies and executes as applicable. Update the BCMB Program Policy Manuals as needed.
• Manage payment processes for paying student tuition and fees.
• Maintains and regulates student records in compliance with institutional records retention requirements.
• Manages graduate program budget and endowment funds.
• Adheres to internal controls established for department and GSBS.
• Performs other related duties as assigned.

Salary Range

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0647 - Basic Science Bldg

Job

Clerical & Administrative SupportRegular

Shift

Standard

Employee Status

Non-Manager

Job Level

Day Shift