Administrative Coordinator, School of Medicine Physician Assistant Studies (Galveston)

Utmb; Galveston (TX); On-site; USD 48,000 - 72,000; Full time

Job summary

UTMB Health in Galveston seeks an Administrative Coordinator for the School of Medicine Physician Assistant Studies to provide professional guidance, supervision, and coordination in departmental administrative duties.

The role involves organizing activities, supporting admissions and course processes, managing personnel tasks, and coordinating special projects across the department. A bachelor's degree and two years of related experience are required.

Qualifications

• Bachelor's degree or equivalent in related field.
• Two years related experience.

Responsibilities

• Plans, organizes, and coordinates administrative duties for the department.
• Performs personnel management functions such as recruitment, interviewing, and hiring for a department.
• Conducts employee performance reviews and makes recommendations for merit increases, promotions, and demotions.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable.
• Assists administrator in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Manages office staff.
• Performs related duties as required.
• Organizes and coordinates administrative activities for the Physician Assistant Studies program, managing multiple projects, priorities, and deadlines simultaneously.
• Provides professional and responsive support to students, applicants, faculty, staff, and other university departments.
• Creates and maintains Blackboard course shells and assists with course updates, evaluations, and other academic administrative processes.
• Coordinates purchasing, procurement, payments, reimbursements, and faculty/staff travel in accordance with university policies and procedures.
• Maintains accurate departmental and student records, spreadsheets, tracking systems, and documentation.
• Coordinates room reservations, building/access requests, meetings, calendars, and other departmental operational needs.
• Assists with department and program events, student ceremonies, and other special events by providing administrative and logistical support as needed.
• Coordinates all administrative processes related to student admissions, including maintaining applicant and admissions information and updating departmental tracking systems.

Education

Bachelor's degree or equivalent in related field

Job description

Administrative Coordinator, School of Medicine Physician Assistant Studies (Galveston)

Bachelor's degree or equivalent in related field and two years related experience.

Job Summary:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.


• Performs personnel management functions such as recruitment, interviewing, and hiring for a department.


• Conducts employee performance reviews and makes recommendations for merit increases, promotions, and demotions.


• Participates in departmental budget planning and development.


• Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.


• Interprets rules, regulations, and policies and executes as applicable


• Assists administrator in establishing and attaining goals and objectives.


• Conducts special projects and reports.


• Manages office staff.


• Adheres to internal controls established for department.


• Performs related duties as required.


• Organizes and coordinates administrative activities for the Physician Assistant Studies program, managing multiple projects, priorities, and deadlines simultaneously.


• Provides professional and responsive support to students, applicants, faculty, staff, and other university departments.


• Creates and maintains Blackboard course shells and assists with course updates, evaluations, and other academic administrative processes.


• Coordinates purchasing, procurement, payments, reimbursements, and faculty/staff travel in accordance with university policies and procedures.


• Maintains accurate departmental and student records, spreadsheets, tracking systems, and documentation.


• Coordinates room reservations, building/access requests, meetings, calendars, and other departmental operational needs.


• Assists with department and program events, student ceremonies, and other special events by providing administrative and logistical support as needed.


• Coordinates all administrative processes related to student admissions, including maintaining applicant and admissions information and updating departmental tracking systems.

Equipment:

Standard office equipment.

Standard hospital, clinical and/or office environment

Salary Range:

Commensurate with experience.

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

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