Administrative Coordinator, Occupational Therapy (Galveston)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 53,000 - 67,000; Full time

Job summary

UTMB Health in Galveston, TX seeks a Clerical & Administrative Support professional to guide and coordinate departmental admin duties. You will interact with executives, faculty, students and staff, and oversee admission operations via OTCAS, travel coordination, procurement, and expense tracking using DataMart.

The role requires strong organization, adherence to policies, and the ability to work independently or with a team. Onsite work environment with standard office operations.

Qualifications

• Bachelor's degree or equivalent in related field with two years related experience.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Interacts with executives, administrators, faculty, students and staff as required.
• Coordinates all operations related to student admissions via OTCAS.
• Coordinates faculty and staff travel; organize procurement of equipment and supplies; tracks department expenses and account balances using DataMart and internal reconciliation spreadsheets.
• Interprets rules, regulations, and policies and executes as applicable.
• Assists administrative manager in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

Skills

My Star experience

PeopleSoft ePro

Organizational skills

Communication skills

Independent & team work

Education

Bachelor's degree or equivalent in related field

Tools

DataMart

Spreadsheets

Job description

Minimum Qualifications:

• Bachelor's degree or equivalent in related field and two years related experience.

Job Description:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.
• Interacts with other executives, administrators, faculty members, students and employees as required.
• Responsible for coordinating all operations related to student admissions via OTCAS.
• Coordinates faculty and staff travel; organize procurement of equipment and supplies; tracks department expenses and account balances using DataMart and internal reconciliation spreadsheets.
• Interprets rules, regulations, and policies and executes as applicable.
• Assists administrative manager in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

Preferred Skills/Competency:

• My Star experience as related to Student Admissions, Curriculum Management and Self Service modules
• PeopleSoft experience as related to ePro, Grants and Travel modules
• Strong organization skills
• Excellent communications skills
• Ability to work independently as well as with a team

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT:

Standard hospital, clinical and/or office environment. (Onsite)

Salary Range:

($53,280 - $66,600) Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

1142 -Health Professions & Nsg

Job

Clerical & Administrative SupportRegular

Employee Status

Non-Manager

Job Level

Day Shift