Administrative Coordinator, Biochemistry & Molecular Biology (Onsite)

Utmb; Galveston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

UTMB Health administers the Biochemistry & Molecular Biology graduate program onsite in Galveston, TX. The Administrative Coordinator will guide and coordinate the department's administrative duties and support students through recruitment, admissions, enrollment, and course assignments.

The role requires a Bachelor's degree (or equivalent) and at least 2 years of related experience, with responsibilities spanning program scheduling, data management, and compliance.

Qualifications

• Bachelor's degree or equivalent in related field.
• 2 years related experience.
• Must be capable of professional guidance, supervision, and coordination in administrative duties.

Responsibilities

• Plans, organizes, and coordinates administrative duties pertaining to the graduate program.
• Assist students with recruitment, admission, enrollment, and course assignments.
• Manage new student application process and related communications.
• Follow students through registration, funding, and tuition sponsorship processes.
• Monitor milestones toward candidacy or final defense with Advisement Reports.
• Assist faculty with GSBS course development and effort reporting.
• Manage data collection for teaching effort and enter into POWER database.
• Handle BCMB course scheduling, Campus Solutions entries, grades, evaluations, and course development.
• Coordinate and develop special graduate program projects and reports.
• Organize graduate program committee meetings and manage seminars and exams.
• Ensure compliance with institutional and accreditation policies.

Education

Bachelor's degree or equivalent in related field

Job description

Administrative Coordinator, Biochemistry & Molecular Biology (Onsite)

• Bachelor's degree or equivalent in related field; 2 years related experience.

Job Description:To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties pertaining to the graduate program.
• Assist students with all phases of recruitment, admission, enrollment, and course assignments.
• Manage new student application process. Duties include sending information as requested, following-up on applications in WebAdMIT module, circulating applications to faculty for review, coordinating online and in person recruitment events, scheduling.
• Follow each student during registration to ensure enrolled for the correct courses and course units, gather funding information from mentors, process tuition sponsorship forms for each term.
• Follow each student to ensure that milestones toward candidacy or final defense are met including periodic Academic Advisement Report review.
• Assist faculty members in GSBS course development and effort reporting.
• Manage the collection of data for teaching effort for BCMB courses and entering it into the POWER database.
• Manage BCMB course scheduling (time and location), setting up courses in Campus Solutions (mySTAR), maintaining an overall roster of courses, entering grades (MyStar and RedCap), distributing and collecting course evaluations. Other related duties are to assist with new course development, coordinate with GSBS and enrollment services to get approvals for new courses.
• Coordinates and develops special graduate program projects and reports.
• Manage committee meetings for BCMB Graduate Program including Admissions & Recruitment Committee, Credentials Committee, Curriculum & Advisory Committee, BMB Seminar Committee.
• Manage all student seminars including annual seminars, qualifying exams and defense of dissertation.
• Manage program faculty candidate seminars.
• Assure compliance of graduate program with institutional and accreditation policies.
• Interprets rules, regulations, and policies and executes as applicable. Update the BCMB Program Policy Manuals as needed.
• Manage payment processes for paying student tuition and fees.
• Maintains and regulates student records in compliance with institutional records retention requirements.
• Manages graduate program budget and endowment funds.
• Adheres to internal controls established for department and GSBS.
• Performs other related duties as assigned.

Salary Range:Commensurate with experience

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.