Assistant Administrator - AH

Front-Porch; Palo Alto (CA); Vor Ort; USD 39.000 - 48.000; Vollzeit

Zusammenfassung

Front Porch in Palo Alto, CA is seeking an Administrative Assistant to support the Executive Director and management team. You will perform confidential administrative tasks, analyze data, prepare reports, and help with correspondence and scheduling.

The role involves coordinating conferences, taking minutes, sharing information across departments, and ensuring adherence to company policies. A high school diploma or GED and 1–2 years of related experience are preferred; the position offers

Qualifikationen

• High School diploma or GED required.
• 1-2 years related experience and/or training preferred.
• Administrative support experience in a professional setting is a plus.

Aufgaben

• Provides administrative support to executive management.
• Assists with reports and prepares memorandums.
• Plans conferences, sets up meetings and takes minutes.
• Schedules appointments and handles correspondence.
• Gathers information across departments for reports.
• Supports various departments (finance, marketing, HR) as needed.
• Ensures safety and adheres to company policies.

Kenntnisse

Administrative

Customer Service

Report preparation

Meeting coordination

Data gathering

Ausbildung

High School Diploma or GED

Jobbeschreibung

US:CA:Palo Alto | Administrative | Full Time, Hourly, 36+ hours a week

28.59 - 35.00 USD per hour

Posted 2 days ago

Description

Pay Range: $29.58- $35.00

Summary: Assists the Executive Director and/or Executive management in the execution of his/her duties. Provides analytical and specialized administrative support of routine and non-routine tasks. Analyzes problems, determines approach, compiles and analyzes data, prepares reports and recommends appropriate action. Work is generally of a confidential nature and requires a broad working knowledge of departmental and Company practices, policies and procedures.

Detailed responsibilities:

• Administrative Assist
• Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction
• Assists the Executive Director and/or Executive management in the execution of his/her duties
• Provides specialized administrative support of routine and non-routine tasks
• Contacts company personnel at all organizational levels to gather information and prepare reports
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff
• Plans conferences, sets up meetings and takes minutes Schedules appointments, gives information to callers, composes and sends correspondence
• Additional assignments may be found in various functional areas of the company such as finance/business office, marketing, human resources etc
• Performs all duties in a safe and efficient manner Reports any safety hazards and/or accidents to supervisor
• Attends all mandatory in-service meetings Complies with all department and facilities policies and procedures
• Front Porch is committed to the prevention of accidents by providing equipment with safeguards, personal safety equipment on jobs which require it, and adequate safety instructions to all employees
• All employees are required to follow safe work habits in order to prevent injuries to themselves, residents, visitors or other employees

Education with Equivalent Qualifications:

Nonessential:

• High School diploma or GED

Experience with Equivalent Qualifications:

Nonessential:

• 1-2 years related experience and/or training

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.