Administrative Assistant - AH

Front Porch; Santa Barbara (CA); Hybrid; USD 34,000 - 36,000; Part time

Job summary

Grace Village-AH is hiring an Administrative Assistant - Part Time to support executive management with confidential, analytical, and administrative tasks. The role involves preparing reports, gathering information, planning conferences, and coordinating meetings while maintaining high service levels for residents, families, coworkers and vendors.

Minimum education is a high school diploma or GED, and 1–2 years of related experience is preferred.

Qualifications

• Assists executive management with analytical and administrative tasks.
• Implements reports and data gathering for decision making.
• Maintains confidentiality and follows company procedures.

Responsibilities

• Coordinates administrative tasks for executive management.
• Provides quality customer service to residents, families, co-workers and vendors.
• Plans conferences and takes minutes; schedules appointments.
• Prepares reports and analyzes information for decision-making.
• Adheres to safety and company policies in daily duties.

Skills

Administrative support

Customer service

Data analysis

Meeting coordination

Education

High School diploma or GED

Job description

Grace Village-AH is hiring!!

Administrative Assistant - Part Time

Pay Range: $24.81 - $26.00

Summary:
Assists the Executive Director and/or Executive management in the execution of his/her duties. Provides analytical and specialized administrative support of routine and non-routine tasks. Analyzes problems, determines approach, compiles and analyzes data, prepares reports and recommends appropriate action. Work is generally of a confidential nature and requires a broad working knowledge of departmental and Company practices, policies and procedures.

Detailed responsibilities:

• Administrative Assist
• Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction
• Assists the Executive Director and/or Executive management in the execution of his/her duties
• Provides specialized administrative support of routine and non-routine tasks
• Contacts company personnel at all organizational levels to gather information and prepare reports
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff
• Plans conferences, sets up meetings and takes minutes Schedules appointments, gives information to callers, composes and sends correspondence
• Additional assignments may be found in various functional areas of the company such as finance/business office, marketing, human resources etc
• Performs all duties in a safe and efficient manner Reports any safety hazards and/or accidents to supervisor
• Attends all mandatory in-service meetings Complies with all department and facilities policies and procedures
• Front Porch is committed to the prevention of accidents by providing equipment with safeguards, personal safety equipment on jobs which require it, and adequate safety instructions to all employees
• All employees are required to follow safe work habits in order to prevent injuries to themselves, residents, visitors or other employees

Education with Equivalent Qualifications

Nonessential:

• High School diploma or GED

Experience with Equivalent Qualifications

Nonessential:

• 1-2 years related experience and/or training

Compensation Disclaimer

The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate's knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.