Assistant Administrator - AH

Front Porch; Palo Alto (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Front Porch is seeking an Administrative Assistant to support the Executive Director and senior management. The role involves analytical and specialized administrative tasks, confidential handling of information, and broad knowledge of company practices.

You will assist in planning conferences, taking minutes, coordinating meetings, and preparing reports for supervisory staff, while ensuring quality customer service to residents, families, and vendors.

Qualifications

• High School diploma or GED
• 1-2 years related experience and/or training

Responsibilities

• Assists the Executive Director and/or Executive management in the execution of duties
• Provides analytical and specialized administrative support of routine and non-routine tasks
• Contacts company personnel at all organizational levels to gather information and prepare reports
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff
• Plans conferences, sets up meetings and takes minutes; schedules appointments and correspondence

Job description

Lytton Gardens I, II, IV-AH

Pay Range: $29.58- $35.00

Summary

Assists the Executive Director and/or Executive management in the execution of his/her duties. Provides analytical and specialized administrative support of routine and non-routine tasks. Analyzes problems, determines approach, compiles and analyzes data, prepares reports and recommends appropriate action. Work is generally of a confidential nature and requires a broad working knowledge of departmental and Company practices, policies and procedures.

Detailed responsibilities

• Administrative Assist
• Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction
• Assists the Executive Director and/or Executive management in the execution of his/her duties
• Provides specialized administrative support of routine and non-routine tasks
• Contacts company personnel at all organizational levels to gather information and prepare reports
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff
• Plans conferences, sets up meetings and takes minutes Schedules appointments, gives information to callers, composes and sends correspondence
• Additional assignments may be found in various functional areas of the company such as finance/business office, marketing, human resources etc
• Performs all duties in a safe and efficient manner Reports any safety hazards and/or accidents to supervisor
• Attends all mandatory in-service meetings Complies with all department and facilities policies and procedures
• Front Porch is committed to the prevention of accidents by providing equipment with safeguards, personal safety equipment on jobs which require it, and adequate safety instructions to all employees
• All employees are required to follow safe work habits in order to prevent injuries to themselves, residents, visitors or other employees

Education with Equivalent Qualifications

Nonessential

• High School diploma or GED

Experience with Equivalent Qualifications

Nonessential

• 1-2 years related experience and/or training

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate's knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.