Administrative Coordinator, Animal Resources Operations

The Friedman School of Nutrition Science and Policy; Grafton (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

The Division of Animal Resources (DAR) at the Cummings School of Veterinary Medicine, Tufts University, seeks an experienced administrative specialist to support the DAR Director and coordinate department operations in a fast-paced academic setting.

You will handle confidential matters, prepare complex documents, manage calendars, assist with payroll and HR transactions, monitor expenditures, and support communications, events, and data systems to enable teaching and research across multiple

Qualifications

• Supports DAR Director and coordinates department operations.
• Handles confidential situations and communicates on behalf of managers.
• Produces and edits complex documents and reports.
• Manages calendars and schedules complex meetings.
• Tracks expenditures and assists with projections.

Responsibilities

• Serves as a highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
• Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of department or business unit. Evaluates workflow, productivity and customer service.
• Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports for analysis.

Skills

Advanced Microsoft Office

Financial monitoring

Organizational skills

Interpersonal skills

5+ years experience

Education

High School / GED

College degree substitute

Tools

Microsoft Excel

Job description

The Division of Animal Resources (DAR) at the Cummings School of Veterinary Medicine, Tufts University, seeks an experienced administrative specialist to support the DAR Director and coordinate department operations in a fast-paced academic setting.

You will handle confidential matters, prepare complex documents, manage calendars, assist with payroll and HR transactions, monitor expenditures, and support communications, events, and data systems to enable teaching and research across multiple