Administrator, Division of Comparative Medicine

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 80,000 - 105,000; Full time

Job summary

SUNY Downstate Health Sciences University’s Division of Comparative Medicine in the College of Medicine seeks a full-time Administrator/Senior Staff Associate to oversee the division’s day-to-day fiscal and administrative activities, including budgeting, accounts payable/receivable, procurement, and service contracts.

The role works closely with division leadership, investigators, and external partners to ensure accurate financial administration and compliant operations.

Responsibilities

• Oversee the Division's daily fiscal and administrative operations, including accounts payable, accounts receivable, budget tracking, and financial reporting.
• Coordinate animal research billing and account activity in collaboration with Principal Investigators and the Research Foundation.
• Prepare and distribute invoices for animal research and related services, including animal housing per diem charges, operatory charges, and other applicable service fees.
• Maintain supporting billing and payment documentation, monitor outstanding balances, and issue delinquent payment notices as appropriate.
• Prepare departmental financial reports and provide administrative support related to investigator animal research charges.
• Assist with the preparation of the Division's annual budget and monitor expenditures and available allocations throughout the fiscal year.
• Support periodic evaluation of animal housing per diem rates and other cost-recovery charges.
• Coordinate and oversee animal orders and related administrative processes.
• Manage and monitor vendor service contracts and equipment maintenance agreements.
• Coordinate the procurement of equipment and supplies required for Division operations, including animal husbandry food and bedding, veterinary and technical supplies, medications, support equipment, and office supplies.
• Provide administrative support for staff recruitment and other personnel-related activities.
• Coordinate administrative and financial support for departmental seminars and other Division activities.
• Provide administrative support for regulatory compliance activities and accreditation site visits.
• Maintain accurate financial, procurement, contract, and administrative records in accordance with University and Research Foundation requirements.
• Perform other related duties as assigned.

Job description

The Division of Comparative Medicine (DCM) in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Administrator / Senior Staff Associate.

The Administrator / Senior Staff Associate plays a key role in the administrative and financial operations of the Division of Comparative Medicine. The successful candidate will oversee the Division's day-to-day fiscal and administrative activities, including accounts payable and receivable, animal research billing, budget preparation and monitoring, procurement, service contracts, and administrative support for departmental operations.

The position works closely with Division leadership, Principal Investigators, the Research Foundation, vendors, and other University departments to ensure accurate and timely financial administration and effective support of DCM operations.

Duties and Responsibilities

• Oversee the Division's daily fiscal and administrative operations, including accounts payable, accounts receivable, budget tracking, and financial reporting.
• Coordinate animal research billing and account activity in collaboration with Principal Investigators and the Research Foundation.
• Prepare and distribute invoices for animal research and related services, including animal housing per diem charges, operatory charges, and other applicable service fees.
• Maintain supporting billing and payment documentation, monitor outstanding balances, and issue delinquent payment notices as appropriate.
• Prepare departmental financial reports and provide administrative support related to investigator animal research charges.
• Assist with the preparation of the Division's annual budget and monitor expenditures and available allocations throughout the fiscal year.
• Support periodic evaluation of animal housing per diem rates and other cost-recovery charges.
• Coordinate and oversee animal orders and related administrative processes.
• Manage and monitor vendor service contracts and equipment maintenance agreements.
• Coordinate the procurement of equipment and supplies required for Division operations, including animal husbandry food and bedding, veterinary and technical supplies, medications, support equipment, and office supplies.
• Provide administrative support for staff recruitment and other personnel-related activities.
• Coordinate administrative and financial support for departmental seminars and other Division activities.
• Provide administrative support for regulatory compliance activities and accreditation site visits.
• Maintain accurate financial, procurement, contract, and administrative records in accordance with University and Research Foundation requirements.
• Perform other related duties as assigned.