Senior Administrative Coordinator - Research & Operations

Tufts University; North Grafton (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University’s Division of Animal Resources (DAR) seeks an experienced administrative professional to provide advanced support to the DAR Director and coordinate department operations. You will handle confidential matters, manage calendars, prepare complex documents, and oversee daily workflows across the DAR and LAMS units.

Responsibilities include budget monitoring, data management, and coordinating events and logistics for research and teaching activities.

Qualifications

• Knowledge and experience typically acquired by: High School / GED
• College degree may serve as a substitute for some years of experience
• Related Experience 5+ years
• Advanced knowledge of Microsoft Office suite
• Ability to monitor financial transactions
• Strong organizational and interpersonal skills

Responsibilities

• Provides advanced administrative support to DAR Director and coordinates operations for the department or business unit.
• Handles confidential situations and resolves problems for students, faculty, staff and constituents.
• Produces and edits complex documents, reports, spreadsheets and presentation materials; responds to routine correspondence.
• Coordinates multiple calendars and schedules complex meetings and logistics.
• Oversees daily operations and ensures technology, facilities, procurement and other needs are met.
• Manages databases and file systems; extracts data for reports and analysis.
• Plans logistics for projects and large events; coordinates venue and speakers.
• Monitors expenditures; assists with grants and contracts; prepares reports.
• Trains new staff and oversees payroll transactions.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Financial monitoring

Education

High School / GED

College degree may substitute for experience

Job description

Tufts University’s Division of Animal Resources (DAR) seeks an experienced administrative professional to provide advanced support to the DAR Director and coordinate department operations. You will handle confidential matters, manage calendars, prepare complex documents, and oversee daily workflows across the DAR and LAMS units.

Responsibilities include budget monitoring, data management, and coordinating events and logistics for research and teaching activities.