Human Resources Coordinator

Indiana University; Indianapolis (IN); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan with IU contributions

Tuition subsidy for IU courses

Paid holidays and paid time off

Parental leave and volunteer time

Job summary

Indiana University (IU) Indianapolis Campus Human Resources (HR) seeks an experienced HR Administrative professional to support academic and administrative units. You will handle employee requests, scheduling, documentation, and HR data entry with a focus on confidentiality and accuracy.

The role requires 2 years of admin support experience, proficiency in Microsoft Excel/Word, and strong customer service skills.

Qualifications

• 2 years of administrative support experience, preferably HR-related.
• Proficient with Microsoft 365 and standard office applications.
• Demonstrates strong communication and confidentiality in handling HR data.

Responsibilities

• Answers employee questions via email, phone, chat, or in person; refers verification requests to payroll.
• Processes unit eDocs for students, staff, and hourly positions; initiates job postings and screens applicants.
• Verifies I-9s and submits background/motor vehicle checks; assists in interview scheduling and logistics.
• Maintains accurate, confidential HR records and generates routine reports for leadership.

Skills

Customer service

Interpersonal skills

Multitasking

Friendly

Thorough

Organization

MS Excel

MS Word

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

HUMAN RESOURCES ADMINISTRATION (IN-HR-IUINA)

Indiana University (IU) Indianapolis Campus Human Resources (HR) is composed of more than 30 human resources professionals. Working alongside campus leadership and IU Human Resources, we serve academic and administrative units across the IU Indianapolis campus. As part of the larger IU HR Community, we strive to be recognized and leveraged as a trusted resource, strategic partner, leader, and innovator, that supports the university's mission, vision, and strategic plan while recognizing IU is a great place for all to work, learn, and grow.

Department-Specific Responsibilities

• Performs customer service functions by answering employee requests and questions received via email, phone call, instant messaging, or in-person
• Refers employment verification requests to payroll
• Processes unit eDocs according to university standards for students, staff, and hourly positions
• Initiates job postings, screen applicants, disposition applicants, and initiates offers in online applicant systems
• Verifies I-9 documentation
• Submits requests for employee background checks and applicable motor vehicle checks
• Supports interview scheduling and other meetings as needed
• May assist with preparing interview materials and coordinating candidate logistics
• Performs other departmental functions as needed to ensure coverage

General Responsibilities

• Coordinates, processes, verifies, and maintains academic and/or staff HR related documentation, which may include recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absence
• Assists academic and/or staff HR team by researching information and answering academic and/or staff HR or policy related questions
• Creates, compiles, prepares reports and documents for academic and/or staff HR related activities
• May work closely with other academic and/or staff HR functional areas
• Performs data entry for processing transactions and maintaining and keeping employee information current
• Provides administrative support to other academic and/or staff HR staff
• Maintains high standards of confidentiality of all employee records and documents

Education

Required

• High school diploma or equivalent (such as HSED or GED)

Work Experience

• 2 years of administrative support (preferably providing HR support using Microsoft 365)

Skills

• Demonstrates customer service skills
• Effective interpersonal skills
• Ability to simultaneously handle multiple priorities
• Friendly and service-oriented
• Highly thorough and dependable
• Strong organization and prioritization skills
• Proficiency in Microsoft Excel and Word

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IU Indianapolis Campus

$40,000.00 - $44,000.00 annually based on experience

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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