Administrative Coordinator 4 - WAE

State of Louisiana; Baton Rouge (LA); On-site; USD 19,000 - 30,000; Part time

Job summary

State of Louisiana, Office of Culture, Recreation and Tourism, seeks an administrative support professional for a part-time role in Baton Rouge, LA. The position entails handling calls, data entry, meeting coordination, and document preparation while complying with state policies.

Three years of administrative experience are desired; wage is hourly with starting pay varying by experience. The role is limited to 1,245 hours per year and uses standardized records systems.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.
• Position requires knowledge of and adherence to state civil service rules and policies.

Responsibilities

• Answers telephone inquiries and assists with processing outgoing or incoming mail.
• Performs data entry, scans and files documents into the system, and prepares reports.
• Coordinates with Admin for meeting prep, scheduling, and minutes.
• Creates, updates, or modifies reports and presentations as needed.
• Completes special projects by researching the department's internal database and compiling information into Excel or Access formats.
• Prepares all documents as requested.
• Manages special projects related to administrative support tasks and ensures information accuracy.
• Maintains up-to-date information and presents it using Word, Excel, etc.
• Attends meetings and trainings as required.

Skills

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Job description

This position will be filled as part-time in Baton Rouge, LA.

The Office of State Parks (OSP) serves the citizens of Louisiana and visitors by preserving and interpreting natural areas of unique or exceptional scenic value, planning, developing and operating sites that provide outdoor recreation opportunities in natural surroundings, preserving and interpreting historical and scientific sites of statewide importance and administering intergovernmental programs related to outdoor recreation and trails.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Three years of experience in administrative services.

Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

• Answers telephone Inquiries, and assists with processing outgoing or incoming mall.
• Performs data entry as needed, makes coplesl scans and saves Important documents into computer system, files documents and design plans, etc.
• Coordinates with the Admin regarding meeting preparation, scheduling and inviting attendees, transcribing minutes if needed, etc.
• Creates, updates, or modifies reports and presentations as needed.
• Completes special projects concerning administrative matters by compiling information through researching the departments Internal database and preparing Information in a requested format such as an Excel spreadsheet, Access database, etc.
• Prepares all documents as requested
• Manages special projects for as ii relates to administrative support tasks such as ensuring Information complied is correct.
• Ensures information is up-to-date and maintained or presented appropriately using software applications such as Word, Excel, etc.
• Attends meetings and trainings as required

Position-Specific Details:

Location: Capitol Annex Building in Baton Rouge, LA

Appointment Type: This position will be filled as a part-time Classified WAE.

This position is limited to 1,245 working hours in a 12 month period. Starting Hourly Pay varies, depending on experience.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities.

Contact Information:

For further information about this vacancy contact:

Katelyn Wale

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: [phone]

[e-mail]