ADMINISTRATIVE COORDINATOR 4 (EBR-ROV)

DOS-Secretary of State; Baton Rouge (LA); On-site; USD 40,000 - 52,000; Full time

Job summary

DOS-Secretary of State in Baton Rouge seeks an Administrative Coordinator to help administer Louisiana's voter registration laws, maintain accurate voter rolls, and support election operations. The role requires organization, detail orientation, and a commitment to the democratic process.

Key duties include supervising staff on registration processes, canvassing, absentee/early voting procedures, and reporting. Experience in administrative services and knowledge of election codes are essential.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months experience.
• Familiar with Louisiana Election Code and National Voter Registration Act.

Responsibilities

• Supervise, direct, train staff on voter registration procedures.
• Supervise, direct, train staff in researching and issuing challenges.
• Supervise, direct, train staff in voter registration verification & certificates of residence.
• Supervise, direct, train staff in completing forms for registered voters from other agencies.
• Supervise, direct, train staff in the annual voter canvass with the Secretary of State.
• Oversee Absentee and Early Voting procedures and serve as Early Voting Site Manager.
• Supervise, direct, assist staff with daily and monthly reports.
• Research and stay knowledgeable on Louisiana Election laws.
• Provide statistical information upon request of the Registrar or designee.
• Participate in Voter Outreach Programs.

Skills

Direction following

Policies & procedures

Resource management

Team building

Education

Administrative services experience

Job description

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voters rolls and support election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Supervise, direct, train, and assist staff on the procedures of registering voters, entering address, name, and/or party changes, in compliance with the Louisiana Election Code and the National Voters Registration Act.
• Supervise, direct, train, and assist staff in procedurefor researching and/or issuing challengesin compliance with the Louisiana Election Code and the National Voters Registration Act.
• Supervise, direct, train, and assist staff in the verification process of voter registration and the completion of certificates of residence forms.
• Supervise, direct, train, and assist staff in completing a variety of forms for registered voters from other agencies as required or requested.
• Supervise, direct, train, and assist staff in the annual voter Canvass, in conjunction with the Louisiana Secretary of State, and in compliance with the Louisiana Election Code.
• Supervise, direct, train, and assist staff in all Absentee Voting and Early Voting procedures, as well as serve as an Early Voting Site Manager.
• Supervise, direct, and assist staff with daily and monthly reports.
• Research, review, and be knowledgeable of the Louisiana Election laws.
• Research and provide statistical information upon request of the Registrar or his/her designee
• Participate in Voter Outreach Programs.

Position-Specific Details

Appointment Type: Departmental promotional for permanent employees of the Department of State and the Registrar of Voters Offices.

Overtime Requirements

For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Location

Baton Rouge, LA.

Contact Information

For further information about this vacancy, contact:

Marialena Morris, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 [e-mail]