ADMINISTRATIVE COORDINATOR 2-3

State of Louisiana; Donaldsonville (LA); On-site; USD 34,000 - 52,000; Full time

Job summary

State of Louisiana Elections Program is seeking an Administrative Coordinator in the Registrar of Voters Office to help administer voter registration laws and support election operations. The ideal candidate will be organized, detail-oriented, and committed to democratic processes.

The role requires handling phone systems, mail processing, filing, data entry, and document distribution, with overtime during election cycles."

Qualifications

• One year of experience in administrative services.
• Experience substitutions: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.
• Provides administrative support, which includes e-mail, memo, and letter correspondence; generates spreadsheets; and distributes forms.
• Maintains filing system and contact database.
• Enters data into the computer.
• Processes applications.

Skills

Accepting Direction

Accountability

Policies & Procedures

Job description

The mission of the Elections Program is to insure the integrity of the electoral and election management process in Louisiana for its voters, citizens and for other interested parties in Louisiana and the United States, in general and to encourage public participation in the election process by educating voters and potential voters about the elections process through effective outreach programs.

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voter rolls and supporting election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.

• Provides administrative support, which includes e-mail, memo, and letter correspondence; generates spreadsheets; and distributes forms.
• Maintains filing system and contact database.
• Enters data into the computer.
• Processes applications.

Position-Specific Details:

Appointment Type: Probational or Promotional.

Career Progression: This position may be filled as an Administrative Coordinator 2 or 3.

Overtime Requirements: For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting, and also the day of the election, which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

Contact Information:

Marialena Morris, HR Specialist

Secretary of State Nancy Landry

Human Resources Division

[e-mail]