ADMINISTRATIVE COORDINATOR 2-3

Nunez Community College; Donaldsonville (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Secretary of State—Louisiana is seeking an Administrative Coordinator to support voter registration and election operations. The role involves managing phone lines, handling mail, maintaining records, and performing data entry to ensure accurate voter rolls and compliant processes.

The ideal candidate will have at least one year in administrative services, strong organization, and the ability to follow policies. Overtime is required during election cycles; contact HR for details.

Qualifications

• One year of experience in administrative services.
• Ability to operate a busy multi-line phone system and greet guests.
• Proficiency in data entry, email/letter correspondence, and generating spreadsheets.

Responsibilities

• Operates a busy, multi-line phone system, greets guests, processes mail, and keeps the office organized.
• Provides administrative support including email, memo, and letter correspondence; generates spreadsheets; distributes forms.
• Maintains filing system and contact database.
• Enters data into the computer.
• Processes applications.

Skills

Accepting Direction

Accountability

Policies & Procedures

Tools

Phone system

Data entry

Spreadsheet software

Job description

The mission of the Elections Program is to insure the integrity of the electoral and election management process in Louisiana for its voters, citizens and for other interested parties in Louisiana and the United States, in general and to encourage public participation in the election process by educating voters and potential voters about the elections process through effective outreach programs.

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voter rolls and supporting election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.

• Provides administrative support, which includes e-mail, memo, and letter correspondence; generates spreadsheets; and distributes forms.
• Maintains filing system and contact database.
• Enters data into the computer.
• Processes applications.

Position-Specific Details:

Appointment Type: Probational or Promotional.

Career Progression: This position may be filled as an Administrative Coordinator 2 or 3.

Overtime Requirements:For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting, and also the day of the election, which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

For further information about this vacancy, contact:

Contact Information:

Marialena Morris, HR Specialist

Secretary of State Nancy Landry

Human Resources Division

[e-mail]