ADMINISTRATIVE ASSISTANT 1/2/3/4

Louisiana Works; Lake Charles (LA); On-site; USD 35,000 - 50,000; Full time

Job summary

Louisiana Works in Lake Charles, LA seeks an Administrative Assistant 1-4 to provide clerical and administrative support to the Workers' Compensation Judge. You will coordinate calendaring, hearing logistics, and ensure accurate case management and recordkeeping for the court docket.

The role requires aptitude in following directions, effective communication, sound judgment, and customer-focused service. No prior experience required; probationary details listed with state civil service

Qualifications

• Accepting Direction: open to guidance or instructions.
• Communicating Effectively: convey information clearly and engage others.
• Making Accurate Judgments: assess options and use reasoning.
• Focusing on Customers: meet needs of internal and external customers.
• No experience or training is required.

Responsibilities

• Maintain electronic and physical calendars for the judge's docket.
• Set dates for trials, motions, exceptions, and mediations.
• Prepare and serve hearing notices, judgments, and notices.
• Schedule and conduct telephone conferences with parties; issue scheduling orders.
• Upload pleadings into JustWare and maintain the court's records.

Skills

Accepting Direction

Communicating Effectively

Making Accurate Judgments

Focusing on Customers

Education

No experience required

Job description

Office of Workers’ Compensation

Division: Hearings District 3

Location: Lake Charles, La

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works

The Administrative Assistant 1/2/3/4 provides comprehensive clerical and administrative support to the Workers' Compensation Judge. This position coordinates the activities of clerical staff in scheduling cases for hearings and trials on the court's docket, ensuring efficient case management and the timely processing of court proceedings. The incumbent also performs a variety of administrative duties to support the daily operations of the court and maintain accurate records.

The Office of Workers’ Compensation Administration (OWCA) in Louisiana oversees the enforcement and administration of workers’ compensation laws, aiming to support early return-to-work efforts and improve workplace safety. The department manages disputed claims, conducts hearings, reviews medical treatment disputes, and investigates fraud through collaborative efforts like the GAME ON task force.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Details:

• Maintain the electronic and physical calendars for the judge's docket.
• Set dates for trials, motions, exceptions, and mediations.
• Prepare and serve hearing and trial notices as well as judgments.
• Schedule and conduct telephone conferences with parties and issue scheduling orders to parties.
• Key appropriate information and upload pleadings into JustWare and maintain the court's physical record to ensure all files contain all relevant materials.

Position-specific details:

Location: Lake Charles, La

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

Career Progression Group: Administrative Assistant 1, Administrative Assistant 2, Administrative Assistant 3, or Administrative Assistant 4

Please click on the links below to learn more about each job level:

• Administrative Assistant 1
• Administrative Assistant 2
• Administrative Assistant 3
• Administrative Assistant 4

Kedrick Kennedy

[e-mail]

Louisiana Works is an equal employment opportunity employer and SAME agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities TDD# 800-259-515