Administrative Coordinator 4

DPS-Office of State Police; Baton Rouge (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

Louisiana State Police is seeking an Administrative Coordinator 4 to be the first point of contact, welcoming clients and visitors and providing administrative support to keep the front office running smoothly.

The role requires experience in administrative services and involves duties from greeting visitors to coordinating appointments and assisting the Fleet team with routine tasks. Work hours are 7:00 AM to 3:30 PM, Monday through Friday.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned equals six months of experience.

Responsibilities

• Greet troopers, visitors, and staff with kindness and professionalism.
• Check in all visitors, verify information, and assist with paperwork.
• Answer incoming calls, route messages, and provide information about Fleet services.
• Coordinate and update appointments using the scheduling system.
• Maintain cleanliness and organization of the front desk and lobby to ensure a welcoming environment.
• Support the Fleet team with data entry, filing, mail distribution, and general administrative tasks.

Skills

Communicating effectively

Customer focus

Professionalism

Job description

At Louisiana State Police, our mission is to promote health and wellness by delivering compassionate and high-quality health services. We provide behavioral health support and counseling services to individuals and families across Louisiana, working every day to improve lives and strengthen communities.

We’re looking for an Administrative Coordinator 4 to serve as the first point of contact at the agency, creating a welcoming environment for clients, patients, and visitors and providing administrative support that keeps our front office running smoothly.

An ideal candidate should possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

If you’re compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Coordinator, you’ll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Greet troopers, visitors, and staff with kindness and professionalism
• Check in all visitors, verify their information, and assist with completing any necessary paperwork
• Answer incoming calls, route messages, and provide general information about Fleet services
• Coordinate and update appointments using our scheduling system to keep things running smoothly
• Maintain the cleanliness and organization of the front desk and lobby area to ensure a welcoming environment
• Support the Fleet team with everyday office tasks like data entry, filing, mail distribution, and general administrative support

Position-Specific Details:

Appointment Type:Probational, Promotional, or Job Appointment

Career Progression:This position does not participate in a Career Progression Group.

Work Schedule:Work hours are 7:00 AM to 3:30 PM, Monday - Friday.

Compensation:The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

No Civil Service test score is required in order to be considered for this vacancy.

For Further information:

For further information about this vacancy, contact:

Joel Sunsin, Human Resources/Human Resources Analyst B

Email: [e-mail]

Ph: 225-925-6068