ADMINISTRATIVE COORDINATOR 4

State of Louisiana; Cottonport (LA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Paid holidays

Paid leave rollover

Deferred compensation

Flexible benefits

Alternate work schedules

Job summary

Louisiana Department of Public Safety & Corrections – Corrections Services in Cottonport, LA, seeks an Administrative Coordinator to support the Mental Health Department's daily operations.

The role requires attention to detail, ability to follow policies, and coordination with security and clinical staff to ensure smooth program delivery.

Three years of administrative experience, data handling, timekeeping, and records management are preferred for this meaningful role.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned equates to six months of experience.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with laws and rules.
• Experience handling confidential information and data integrity.

Responsibilities

• Prepares, prints, and distributes daily callouts for Mental Health classes and appointments.
• Adds, updates, and removes offender information across secure databases.
• Generates callouts and transmits required documentation for two Primary Mental Health Nurse Practitioners.
• Compiles, prepares, and formats Mental Health reports and attendance logs.
• Retrieves and provides Mental Health records upon authorized request.
• Serves as the primary timekeeper for the Mental Health Department, including timesheets and payroll-related docs.
• Processes, sorts, and distributes incoming/outgoing mail for Mental Health staff.
• Files and organizes departmental documentation in paper and electronic formats.
• Coordinates with security, classification, and clinical staff for scheduling and operations.
• Provides general administrative support including correspondence, data entry, scheduling, and supply management.

Skills

Accepting Direction

Following Policies and Procedures

Managing Resources

Job description

Louisiana Department of Public Safety & Corrections – Corrections Services

RAYMOND LABORDE CORRECTIONAL CENTER

Cottonport, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

Raymond Laborde Correctional Center, located in Cottonport, LA, is seeking a highly motivated and organized individual to assist in the daily operations of the Mental Health Department. As the Administrative Coordinator, you will play a vital role in the support of the Mental Health team. If you are detail oriented, adaptable, and ready to take on a meaningful career, this is an excellent opportunity to advance your skills.

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Prepares, prints, and distributes daily callouts for all Mental Health group classes and individual appointments, ensuring accuracy, timeliness, and compliance with facility procedures.
• Adds, updates, and removes offender information across multiple secure databases, maintaining data integrity and adherence to confidentiality standards.
• Generates callouts and transmits required documentation via fax and other approved methods for two Primary Mental Health Nurse Practitioners assigned to RLCC.
• Compiles, prepares, and formats Mental Health reports, including attendance logs, program participation summaries, and departmental activity reports for internal and external review.
• Retrieves and provides Mental Health records upon authorized request, ensuring proper tracking, documentation, and secure handling of sensitive information.
• Serves as the primary timekeeper for the Mental Health Department, maintaining accurate timesheets, leave records, and payroll-related documentation in accordance with agency policy.
• Processes, sorts, and distributes incoming and outgoing mail for Mental Health staff, ensuring timely routing and compliance with facility procedures.
• Files and organizes departmental documentation in both paper and electronic formats, maintaining orderly, up-to-date records that support audits, accreditation, and operational needs.
• Coordinates with security, classification, and clinical staff to ensure smooth scheduling, offender movement, and program operations.
• Provides general administrative support including correspondence preparation, data entry, scheduling assistance, and supply management to support daily Mental Health Department functions.

Position-Specific Details:

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.
• This posting may also be used to fill a vacancy as a temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

Other Important Information:

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This is a 24-hour facility.
  • This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Lauren Harmason

Human Resources Department

[e-mail]

Ph: [phone]

Fax: [phone]