Administrative Coordinator 4

DPS-Office of State Fire Marshal; Baton Rouge (LA); On-site; USD 38,000 - 56,000; Full time

Job summary

The DPS-Office of State Fire Marshal in East Baton Rouge, Louisiana, seeks an Administrative Coordinator to support front-desk operations, greet visitors, and route inquiries efficiently.

You will handle department program duties, serve as liaison with customers, vendors, and agencies, review applications for policy compliance, and prepare requisitions for supplies. Work hours are 8:00 AM to 4:30 PM, Monday–Friday.

Qualifications

• Three years of experience in administrative services.
• Experience substitutions: 15 semester hours equals six months of experience.

Responsibilities

• Perform departmental-program duties in line with rules, regulations, and policies.
• Serve as liaison for the department between customers, vendors, and agencies.
• Receive and review applications for policy compliance; determine eligibility where applicable.
• Prepare requisitions for supplies and enter data into automated systems.

Skills

Accepting Direction

Accountability

Following Policies

Customer Service

Communication

Problem Solving

Data Usage

Safety Practices

Liaison Work

Job description

Mission Statement of the Office of State Fire Marshal: To uphold the law and provide for the protection of life and property from the hazards of fire or explosion, to ensure the safety of our citizens in the constructed environment, to provide equal access to disabled individuals and to promote the efficient use of energy in commercial buildings. This position location is East Baton Rouge.

An ideal candidate should possess the following competencies:

• Selected Core Competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Selected Preferred Competencies:

• Demonstrating Persistence: The ability to maintain sustained effort and focus to achieve goals, especially when facing slow progress, setbacks, or obstacles.
• Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression.
• Influencing Others: The ability to shape, guide, or alter the thoughts, behaviors, attitudes, or decisions of others.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Testing and Troubleshooting: The ability to systematically analyze, diagnose, and resolve problems that arise within a system, device, or software.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
• Working Safely: The ability to maintain a safe work environment by following established safety rules, procedures, and practices.

If you\'re compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties: As an OSFM Administrative Coordinator, you\'ll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Perform responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
• Serve as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
• Receive applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client\'s eligibility for department services.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Position-Specific Details:

• Appointment Type: Probational, Promotional, or Job Appointment
• Career Progression: This position does not participate in a Career Progression Group
• Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.