Administrative Coordinator

Americas Auto Auction Birmingham; Woodland Village (AL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Full benefits package

Matching 401(k)

Paid holidays

Paid time off

Career growth potential

Job summary

America’s Auto Auction – Birmingham is seeking a detail-oriented Administrative Coordinator to help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting auction operations from start to finish. This role suits someone who thrives in a fast-paced environment and enjoys cross-department collaboration with strong customer service.

This position offers a Monday–Friday schedule, full benefits, a matching 401(k), paid holidays and time off, and opportunities for career growth

Qualifications

• 2+ years of administrative experience.
• High School Diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication abilities.
• Proficient in basic computer applications.
• Fluent English reading/writing/speaking; valid driver's license; 18+ years old.

Responsibilities

• Coordinate weekly sale day operations and vehicle sale preparation.
• Enter and maintain vehicle, pricing, and inventory data in systems.
• Verify vehicle files, sale eligibility, and supporting docs.
• Collaborate with Title Department to obtain paperwork.
• Investigate discrepancies and reconcile sale information.
• Communicate with customers and internal teams about schedules.
• Support accounting with post-sale invoicing and balancing.
• Assist with reports and special projects as needed.

Skills

Administrative experience

Customer service

Organizational skills

Multitasking

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Job description

Description

Position Summary for Administrative Coordinator

America’s Auto Auction – Birmingham is seeking a detail-oriented and customer-focused Administrative Coordinator to join our team. In this role, you’ll help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations from start to finish. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering outstanding customer service.

At America’s Auto Auction, you’ll be part of a growing organization that values teamwork, customer service, and operational excellence. We offer a dynamic environment where employees can grow their careers while making an impact in the automotive auction industry.

Rewards for Administrative Coordinator

• $19.00 - $21.00 per hour, based on experience
• Monday - Friday schedule (no nights or weekends)
• Full benefits package
• Matching 401(k)
• Paid holidays
• Paid time off
• Career growth potential
• Growing national auction company

Responsibilities for Administrative Coordinator

• Coordinate and support weekly sale day operations and vehicle sale preparation
• Enter and maintain accurate vehicle, pricing, and inventory information in company systems
• Review and verify vehicle files, sale eligibility, and supporting documentation
• Partner with the Title Department to ensure titles and required paperwork are received and processed timely
• Investigate discrepancies, resolve inventory issues, and reconcile sale information
• Communicate with customers and internal departments regarding sale schedules and vehicle status
• Collaborate with Accounting on balancing sales and post-sale invoicing activities
• Provide administrative and clerical support, including special projects and reporting as needed
• Assist in maintaining efficient workflows that support a successful auction experience

Requirements for Administrative Coordinator

• 2+ years of administrative experience
• High School Diploma or equivalent required
• Strong organizational skills
• Ability to multitask and prioritize effectively
• Self-motivated, dependable, and detail-oriented
• Excellent customer service and communication skills
• Good computer skills
• Ability to read, write, and speak English fluently
• Valid driver’s license required
• Must be at least 18 years old

Work Environment for Administrative Coordinator

This position involves both office and operational auction environments. Team members may work indoors and outdoors and should be comfortable with changing temperatures, weather conditions, elevated noise levels, and occasional vehicle exhaust exposure.

America’s is an Equal Employment Opportunity employer.